An official website of the Tennessee Secretary of State.
Core Data
RDA Number
11192
Effective Date
Record Series Abstract
This records series contains all electronic and paper court interpreter credentialing records under Supreme Court Rule 42 including but not limited to registration forms, exam fee documentation, testing process correspondence and results, grant documents, and background check information.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
after the interpreter has entered a non-enrollment status in the court interpreter program.
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
All paper and electronic records within this series will be kept for 5 years after the interpreter has entered a non-enrollment status in the court interpreter program and then purged and destroyed.
Worksheet
Record Location
Nashville City Center, Suite 600 511 Union Street, Nashville, TN 37219
File Arrangement
Alphanumeric
Media Format Generated
Both
Date Range
2000 - Current
Annual Accumulation
1 cubic foot 0.6 gigabytes
Current Volume
8 1/2 cubic feet 10.2 gigabytes
Record Value
Administrative
Audit Requirements
State
Information Shared Outside the State
Yes
Shared Agencies
Any agencies needing information about current professional standing of those that are credentialed, registered, etc.in such states as Kentucky, Georgia, Arkansas, Mississippi and Alabama.
Essential Record
Yes - Original
Essential Record Stored
Administrative Office of the Courts Nashville City Center, Suite 600 511 Union Street Nashville, TN 37219
Essential Record Media Type
Electronic
Confidential
No
Confidential Legal Citation
TCA 16-3-813 for Interpreter background checks
Does this Record Series Contain Sensitive Information?
No
Agency Retention
5 years after non-enrollment status within the court interpreter credentialing program
Retention Legal Citation
TCA 16-3-813
Electronic Records Plan Inventory
System Name
Interpreters Certification - s2711
Hardware Description
HP DL380 G8 physical server, RAID 5 disk array
Software Description
Microsoft Access 2002
System Location
Administrative Office of the Courts Nashville City Center, Suite 600 511 Union Street Nashville, TN 37219
Backup Procedures
Full backup Sunday, differential backup on Monday, Tuesday, Wednesday, Thursday and Friday.Backed up to RAID 5 disk storage array, replicated to Nashville Supreme Court building. 2 week retention policy.
Disaster Recovery
Obtain replacement hardware if required, rebuild server, install OS,restore data from local disk backup or replica at Nashville Supreme Court Building.
Data Migration Description
Interpreter Certification data resides in an Access database and will be migrated, as needed, to other environments by copying the .mdb file to the target folder.
RDA Comments
Records Management Division (RMD)
10-06-2016
No recommended changes
Tennessee State Library and Archives
10-07-2016
No recommended changes.
Comptroller Audit Review
10-07-2016
We have reviewed RDA 11192 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
10-10-2016
Thank you.
RMD Director
10-12-2016
RDA 11192 is a request for a new RDA. The retention period will be five years and destroy. The format will be paper/electronic. Recommend approval of request to create RDA 11192.
Public Records Commission
11-03-2016
PRC approves RDA 11192.