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Correctional Card

RDA Number
11058
Effective Date
Record Series Abstract
Records series includes but is not limited to: correctional card, letter of approval or denial, memo of correctional officer certification, Request for Correctional Officer Firearm State Identification Card (SS-7036), and payment for correctional card.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
When Correctional Card is returned to agency.
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Paper record is scanned electronically; once verified the paper is then destroyed. Records are kept on state server until correctional card is returned to the agency; records are then kept for 5 years and then destroyed by state approved methods.
Allotment Code
30500
Record Location
312 Rosa L. Parks Ave.
File Arrangement
Alpha, by last name
Date Range
2002-current
Annual Accumulation
.5 cubic feet, .076 GB
Current Volume
3 cubic feet, .379 GB
Record Value
Administrative
Legal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
No
Confidential
No
Confidential Legal Citation
Tenn. Code Ann. 10-7-504(f)(1)
Does this Record Series Contain Sensitive Information?
No
Agency Retention
5 years
Record Sample PDF
1943.sample.pdf387.71 KB
System Name
IE1819008WN002
Hardware Description
HP SAN/NAS, HP DL Servers
Software Description
Windows Server 2003, Windows Storage Server 2008, Microsoft Virtual Server, VMWare Virtual Server
System Location
TN Tower, 7th Floor Server Room - Replicated to Secretary of State Disaster Recovery Site
Backup Procedures
Incremental backup DAILY, full WEEKLY backup, full MONTHLY backup (all to virtual tape and physical tape). Physical backup tapes sent off site to Iron Mountain Vault.
Disaster Recovery
In the event of a Primary Server failure resulting in loss of data, the files would be accessed on the Disaster Recovery servers. If this is not an option due to the scope of the disaster, data would be retrieved from backup tapes previously sent to Iron Mountain.
Data Migration Description
The Information Services Division maintains and migrates data according to system updates, upgrades and replacements. Full procedures are available with the Information Services Division.
Legacy Revision UUID
1943