Record Series Abstract
Records series includes but is not limited to: correctional card, letter of approval or denial, memo of correctional officer certification, Request for Correctional Officer Firearm State Identification Card (SS-7036), and payment for correctional card.
Record Series Active
Cut Off at End of
If Other, Explain
When Correctional Card is returned to agency.
Total Retention Years
Total Retention Months
Retention End Action
Paper record is scanned electronically; once verified the paper is then destroyed. Records are kept on state server until correctional card is returned to the agency; records are then kept for 5 years and then destroyed by state approved methods.
312 Rosa L. Parks Ave.
Alpha, by last name
.5 cubic feet, .076 GB
3 cubic feet, .379 GB
Information Shared Outside the State
Confidential Legal Citation
Tenn. Code Ann. 10-7-504(f)(1)
Does this Record Series Contain Sensitive Information?
Legal Citation PDF
Record Sample PDF
HP SAN/NAS, HP DL Servers
Windows Server 2003, Windows Storage Server 2008, Microsoft Virtual Server, VMWare Virtual Server
TN Tower, 7th Floor Server Room - Replicated to Secretary of State Disaster Recovery Site
Incremental backup DAILY, full WEEKLY backup, full MONTHLY backup (all to virtual tape and physical tape). Physical backup tapes sent off site to Iron Mountain Vault.
In the event of a Primary Server failure resulting in loss of data, the files would be accessed on the Disaster Recovery servers. If this is not an option due to the scope of the disaster, data would be retrieved from backup tapes previously sent to Iron Mountain.
Data Migration Description
The Information Services Division maintains and migrates data according to system updates, upgrades and replacements. Full procedures are available with the Information Services Division.
Legacy Revision UUID