An official website of the Tennessee Secretary of State.
Core Data
RDA Number
11179
Effective Date
Record Series Abstract
The office of School Climate falls under the divisions for Conditions for Learning. The office handled issues related to the school environment of children and staff well-being and safety. The records include but not limited to memorandum of understandings (MOU), contracts, scope of services, and financial information. As this grant has ended; the only foreseeable need to archive the records is a possible federal or state audit if warranted within the five-year record keeping.
Record Series Active
No
Cut Off at End of
Other
If Other, Explain
end of grant
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Records are being stored for the purpose of a state or federal audit if needed. The records will be stored at the Richards and Richards facility. I am requesting the records be stored for no longer than 5 years and then destroyed. The office of School Climate falls under the divisions for Conditions for Learning. The office handled issues related to the school environment of children and staff well-being and safety. The records include MOUs, contracts, scope of services, and financial information. The information is not shared outside of Education. As this grant has ended; the only foreseeable need to archive the records is a possible federal or state audit if warranted within the five-year record keeping.
Worksheet
Record Location
Richards & Richards
File Arrangement
Alpha, by school system.
Media Format Generated
Paper
Media Format Stored
Paper
Date Range
to
Agency
Allotment Code
331.0901000/ED881
Annual Accumulation
none
Current Volume
3 boxes
Record Value
Administrative
Fiscal
Audit Requirements
Both
Information Shared Outside the State
Yes
Shared Agencies
United State Department of Education
Essential Record
No
Essential Record Media Type
Paper
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Records Center Retention Period
5 Years
RDA Comments
Records Management Division (RMD)
07-14-2016
No recommended changes.
Tennessee State Library and Archives
07-28-2016
No recommended changes.
Comptroller Audit Review
07-15-2016
We have reviewed RDA ID2157 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
08-08-2016
Education agrees with no recommended changes.
RMD Director
08-11-2016
RDA 11179 is a request for a new RDA. The retention period will be five years and the format will be paper. Recommend approval of request to create RDA 11179.
Public Records Commission
11-03-2016
PRC approves RDA 11179.