An official website of the Tennessee Secretary of State.
Core Data
RDA Number
11205
Effective Date
Record Series Abstract
Files contain a signed Instrument of Facility Assignment (IOFA) Agreement, Proof of Liability Insurance, Signed Acknowledgement of Initial Inventory, Equipment Inventory List, Annual Merchandise Inventory, BE-5 Reports, Current Facility Site Forms, Cleanliness Inspection Report, Current Annual Plan, Completed Semi-annual checklist, I-9 Form, Proof of Blindness Report, Code of Ethics, Letter for driving with bioptics; and any other financial summary, correspondence or information that pertains to the blind vending facility Manager.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
Files are cut off when the Manager of a blind vending facility becomes inactive.
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Records are maintained while the blind vending facility Manager is active. When the Manager becomes inactive retain for an additional 5 years then destroy.
Worksheet
Record Location
TDHS Rehabilitation Services, Tennessee Business Enterprises (TBE) Regional Offices and TDHS State Office
File Arrangement
Alphabetical
Media Format Generated
Paper
Media Format Stored
Paper
Date Range
to
Agency
Allotment Code
345
Annual Accumulation
5 Cubic Feet
Current Volume
50 Cubic Feet
Record Value
Administrative
Fiscal
Legal
Audit Requirements
Both
Information Shared Outside the State
Yes
Shared Agencies
U.S Department of Education, U.S. Department of Health & Human Services, U.S. Department of Labor
Essential Record
Yes - Original
Essential Record Stored
TDHS Rehabilitation Services, Tennessee Business Enterprises (TBE) Regional Offices and TDHS State Office
Essential Record Media Type
Paper
Confidential
Yes
Confidential Legal Citation
T.C.A. 49-11-613. Confidentiality of Records, T.C.A. 71-4-401, TDHS Rules 1240-6-10, 34 CFR 395, 29 CFR 526.5, 20 CFR 107
Does this Record Series Contain Sensitive Information?
No
Agency Retention
5 years
Retention Legal Citation
T.C.A. 49-11-613. Confidentiality of Records, T.C.A. 71-4-401, TDHS Rules 1240-6-10, 34 CFR 395, 29 CFR 526.5, 20 CFR 107
RDA Comments
Records Management Division (RMD)
02-09-2017
No recommended changes.
Tennessee State Library and Archives
02-09-2017
No recommended changes.
Comptroller Audit Review
02-13-2017
We have reviewed RDA 11205 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
02-14-2017
No recommended changes.
RMD Director
02-16-2017
RDA 11205 is a request for a new RDA. The retention period will be five years and destroy. the format will be paper. Recommend approval of request to create RDA 11205.
Public Records Commission
03-28-2017
PRC approves RDA 11205