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APC (Air Pollution Control) Active/Inactive Company Files

RDA Number
Effective Date
Record Series Abstract
These files are created as the result of daily, weekly, or monthly visits (depending on the amount of air pollution) made by inspectors from the Division of Air Pollution Control to TN companies to verify compliance with the TN Air Quality Act. These are filed numerically by county code, and thereunder numerically by company number assigned by the Division of Air Pollution. Files contain permits, application, reports and related documents, and correspondence. THE PERMITTING AND REGULATION OF AIR CONTAINMENT SOURCES. PERMIT APPLICATIONS, EMISSION POINT DESCRIPTION, STORAGE TANK DESCRIPTION, SURFACE COATING DESCRIPTION, CYCLONE DESCRIPTION FORM, SOURCE TEST ETC.
Record Series Active
Cut Off at End of
Calendar Year
Total Retention Years
Total Retention Months
Retention End Action
Disposition Notes
State of Tennessee's Implementation program authorized for permit period of 10 years. EPA requirements to maintain records 5 years after end of permit period.
Allotment Code
Record Location
312 Rosa Parks Avenue 15th floor Nashville
File Arrangement
Date Range
1970 to current
Annual Accumulation
42 cu ft
Current Volume
1,100 cu ft
Record Value
Audit Requirements
Information Shared Outside the State
Shared Agencies
Federal Environmental Protection Agency
Essential Record
Does this Record Series Contain Sensitive Information?
Agency Retention
15 years
Records Center Retention Period
0 years
System Name
Division of Air Pollution Control - Smog Log
IT-ABC Number
Hardware Description
Oracle NAS (Networked Attached Storage) managed by OIR. Raid 6 system with 40 TerraBytes of space. OIR Fiber SAN managed by OIR. This is the OIR mandated storage medium and backed up through Enterprise Backups.
Software Description
Oracle Database Enterprise 11.2.3 NAS mounted and managed through Windows CIFS (Common Internet File System) Expected to use PDF and TIFF file formats. Oracle Exports and Hot online backups are used to backupthe data SAN storage from where it is backed up to the Enterprise backups. Expected to use DOC, DOCX, XLS, XLX, PDF, and TIFF file formats.
System Location
OIR Data Center South
Backup Procedures
NAS stores 31 daily snapshots. In addition, full backups are taken monthly with incremental backups taken daily. The monthly backups are stored off-site for seven years. With both methods considered, we can restore to any of the past 31 days if the file(s) existed during the time of either the snapshot or the backup, to one of the full monthly backups from up to seven years prior. Oracle Database is run in archive log mode and all redo logs are backed up daily. Hot backup of all data files are done on weekends.
Disaster Recovery
Recovery Procedure: Helpdesk tickets to OIR as "Priority 1" can restore file(s) in 2 hours time if restoring to a point within the past 31 days. If later (as tapes must come from off-site) expected "Priority 1" recovery time is 5 hours. Major Disaster Recovery: OIR has a written policy on how to handle major disaster recovery. In summary: Order new hardware if required. Receive, configure and verify setup and connect ability. Install required software to restore from image files and/or tapes. Inventory media and image files, restore.
Data Migration Description
Select users in each agency, along with (temporarily) General Services personnel, have the ability to scan and write documents to the NAS. Managed by Active Directory Groups.
Legacy Revision UUID