Record Series Abstract
Subsurface or A Modification of a Karst Feature (CN-1106), Dye Trace Registration (CN-1112), Class V Injection Well Fee Worksheet (CN-1189)
Record Series Active
Cut Off at End of
If Other, Explain
Total Retention Years
Total Retention Months
Retention End Action
Cut off files at the end of site closure, maintain in agency 5 years after site closure, then scan to microfilm and upload to network drive/U: drive (electronic media). Destroy paper after verification of microfilm/electronic media. Microfilm will be transferred to microfilm to State Records Center for permanent retention and electronic version will be kept in agency permanently.
11th Floor, TN Tower
Media Format Generated
1 cubic foot, will begin electronic storage July 2016
1 cubic foot ,will begin electronic storage July 2016
Information Shared Outside the State
Environmental Protection Agency
Does this Record Series Contain Sensitive Information?
Electronic Records Plan Inventory
OIR Oracle Network Attached Storage System: ag0319006uf012
Sun Storage 7410 NAS
2011.04.24.9.0., 1-1.46. Operating System: Solaris 11. Expected to use DOC, DOCX, XLS, XLX. Will utilize PDF and TIFF file formats for permanent retention.
901 5th Ave. N., Nashville, TN 37243
31 day retention snapshots kept on site. Daily incremental snapshots, and a monthly full snapshot, to tape media. Monthly snapshots older than 31 days are stored offsite, one year retention. One tape per year stored for 7 years
OIR follows industry standard disaster recovery procedures. Full procedures are available wit the Office of Information Resources.
Data Migration Description
OIR maintains and migrates data according to system updates, upgrades and re;acement standards per industry standards. Full procedures are available with the Office of Informaton Resources.
Records Management Division (RMD)
No recommended changes upon all records being microfilmed and scanned for preservation purposes.
Tennessee State Library and Archives
No recommended changes.
Comptroller Audit Review
Audit concurs with RMD comments.
Agency Records Officer
All records are being microfilmed and scanned. Thank you.
RDA 11167 is a request for a new RDA. The retention period will be five years and permanent. Permanent records will be kept in microfilm and electronic formats. Recommend approval of request to create RDA 11167.