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Groundwater Management/Underground Injection Control/Wellhead/Source Water Records

RDA Number
2474
Effective Date
Record Series Abstract
Injection Wells, wellhead protection, source water protection. Wellhead Protection Checklist for Small Community & Non-Community Supplies (CN-1083), Application for Authorization to Operate a Class V Injection Well, Plugging and Abandonment Plan (CN-1352), Application for Authorization to Operate a Class II Underground Injection Well (CN-1353), Annual Disposal/Injection Well Monitoring Report (CN-1354), Application to Transfer Permit (CN-1355), Class I and Class II Injection Well Information (CN-1356), Class II Well Rework Report (CN-1357), Completion Form for Injection Wells (CN-1358), Completion Report for Brine Disposal, Hydrocarbon Storage, or Enhanced Recovery (CN-1359), Injection Well Monitoring Report (CN-1360), Notice of Inspection (CN-1361).
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
After site closure
Total Retention Years
50
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Records are cut off at site closure after 5 years the paper records will be scanned and microfilmed, once verified for completeness and accuracy it will be destroyed. Microfilm will be kept at records center for remainder of retention and electronic format will be kept in agency for remainder of retention. After retention records will be destroyed by state approved methods.
Record Location
11th floor, TN Tower
File Arrangement
Alphabetical/Numerical
Media Format Generated
Paper
Date Range
2000 to current
Allotment Code
327.39
Annual Accumulation
10 cubic feet, will begin electronic Storage June 2016
Current Volume
216 cubic feet, will begin electronic Storage June 2016, 1 roll of microfilm
Record Value
Administrative
Legal
Audit Requirements
Both
Information Shared Outside the State
Yes
Shared Agencies
Environmental Protection Agency
Essential Record
No
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
50 years
System Name
OIR Oracle Network Attached Storage system: ag0319006uf012
Hardware Description
Sun Storage 7410 NAS
Software Description
2011.04.24.9.0,1-1.46. Operating System: Solaris 11. Expected to use DOC, DOCX, XLS, XLX, PDF, and TIFF file formats.
System Location
901 5th Ave. N., Nashville TN 37243
Backup Procedures
31 day retention snapshots kept on site. Daily incremental snapshots, and a monthly full snapshots, to tape media. Monthly snapshots older than 31 days are stored offsite, one year retention. One tape per year stored for 7 years
Disaster Recovery
OIR follows industry standard disaster recovery procedures. Full procedures are available with the Office of Information Resources
Data Migration Description
OIR maintains and migrates data according to system updates, upgrades and replacement standards per industry standards. Full procedures are available with the Office of Information Resources.
Records Management Division (RMD)
05-26-2016
No recommended changes.
Tennessee State Library and Archives
05-27-2016
No recommended changes.
Comptroller Audit Review
05-26-2016
We have reviewed RDA 2474 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
05-31-2016
Thank you
RMD Director
06-01-2016
RDA 2474 is a request to revise an RDA. The retention period will remain fifty years and the format paper/electronic/film. The Abstract, Disposition Notes, and Worksheet have been updated. Recommend approval of request to revise RDA 2474.
Public Records Commission
06-22-2016
PRC approves RDA 2474