An official website of the Tennessee Secretary of State.
Core Data
RDA Number
10203
Effective Date
Record Series Abstract
Records include but not limited to Consolidated application for No Child Left Behind (NCLB) funds. NCLB discretionary grants records. NCLB comparability report. NCLB monitoring records. Local consolidated application for federal funding-NCLB. School systems provide information to receive funds under no child left behind. Grants records include budgets, descriptions of services and assurances. Comparability report, monitoring records include ed-5091 (comprehensive and high priority school/s monitoring instruments). Local consolidated application for federal funding records consist of the ed-3055.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
Upon termination or expiration of the grant award.
Total Retention Years
7
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Records are to be kept on-site for two (2) years after the date at which the grant award terminates. The records are then to be transferred to the State Records Center and kept for five (5) additional years, then destroyed by State approved methods.
Worksheet
Record Location
710 James Robertson Pkwy, Andrew Johnson Tower. Nashville, TN
File Arrangement
numeric
Media Format Generated
Paper
Media Format Stored
Paper
Date Range
to
Agency
Allotment Code
33101
Annual Accumulation
1 cu. ft.
Current Volume
8 cu. ft.
Record Value
Administrative
Fiscal
Audit Requirements
Both
Information Shared Outside the State
Yes
Shared Agencies
US Department of Education
Essential Record
Yes - Original
Essential Record Stored
710 James Robertson Pkwy.Andrew Johnson Tower, Nashville TN Richards & Richards
Essential Record Media Type
Paper
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
7 years
Records Center Retention Period
5 years
Retention Legal Citation
NCLB LAW 2001; CFR Title 34 Section 80.42
RDA Comments
Records Management Division (RMD)
03-24-2016
Please clarify retention end action and disposition. Update: Agency indicated the retention is to be seven years and destroy.
Tennessee State Library and Archives
03-24-2016
TSLA concurs in RMD comment - disposition of permanent conflicts with 7 year retention.
Comptroller Audit Review
03-30-2016
Audit concurs with RMD comments.
Agency Records Officer
04-27-2016
Education agrees, no recommended changes.
RMD Director
05-13-2016
RDA 10203 is a request to revise an RDA. The retention period will change from five years to seven years and the format will be paper. Recommend approval of request to revise RDA 10203.
Public Records Commission
06-22-2016
PRC approves RDA 10203