An official website of the Tennessee Secretary of State.
Core Data
RDA Number
11148
Effective Date
Record Series Abstract
Subpoenas and data requests for the production of unemployment compensation files (including appeals hearing audio) and an Affidavit of Records Custodian Certifying Records which may be requested by claimants, employers, third parties and/or their authorized representatives. Requests are also accepted when they are made by Public Officials and Contractors for employer reported wages and information in connection with an official investigation which are necessary in the performance of the recipient's official duties. Requests of this nature are disclosed pursuant to the Open Records Act, T.C.A. 50-7-701 and 20 CFR Part 603.
Record Series Active
Yes
Cut Off at End of
Calendar Year
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
The record is generated upon receipt of a request for information. Once request has been addressed, records are cut off calendar year. Records are filed in paper form and retained for the duration of the retention period in a filing drawer. The requests are destroyed in compliance with state standards for the destruction of confidential information.
Worksheet
Record Location
220 French Landing Drive, Nashville, TN 37243
File Arrangement
Alphabetical
Media Format Generated
Paper
Media Format Stored
Paper
Date Range
2013- Current
Allotment Code
33720
Annual Accumulation
2.25 cu ft
Current Volume
3.75 cu ft
Record Value
Legal
Audit Requirements
Both
Information Shared Outside the State
Yes
Shared Agencies
Federal DOL & Public Officials in Federal, State and Local Agencies
Essential Record
No
Confidential
No
Confidential Legal Citation
T.C.A. 50-7-701 & 20 CFR Part 603.4
Does this Record Series Contain Sensitive Information?
No
Agency Retention
5 years
Retention Legal Citation
T.C.A. 50-7-701 & 20 CFR Part 603
RDA Comments
Records Management Division (RMD)
01-07-2016
No recommended changes.
Tennessee State Library and Archives
01-07-2016
No recommended changes.
Comptroller Audit Review
01-07-2016
We have reviewed RDA ID 2084 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
01-08-2016
No comments
RMD Director
02-11-2016
RDA 11148 is a request for a new RDA. The retention period will be five years and destroy. The format will be paper. Recommend approval of request to create RDA 11148.
Public Records Commission
02-25-2016
PRC approves RDA 11148.