Record Series Abstract
Documentation created to support the training courses sponsored by the department. Documentation for each in-house course may include but is not limited to an agenda or outline of the presentation or course, justification for credits awarded, attendance rosters, attendee evaluations, and a copy of each handout. The Tennessee State Board of Accountancy and Government Auditing Standards require the department to maintain training information such as class rosters, evaluations, and agendas for five years.
Record Series Active
Cut Off at End of
Total Retention Years
Total Retention Months
Retention End Action
Paper and electronic records will be maintained in the agency for five years then destroyed by state approved methods.
Cordell Hull Building - 3rd Floor
5 cu. ft. , 1 GB
25 cu. ft. , 2 GB
Information Shared Outside the State
Yes - Original
Essential Record Stored
Original records are stored in both paper & electronic. Electronic records are stored on agency servers and paper records are stored in agency.
Essential Record Media Type
Does this Record Series Contain Sensitive Information?
agency network server
shared folder (CIFS) on our EMC VNX (like a SAN / NAS)
stored on file servers with appropriate folders
Cordell Hull Building
Backup procedures include nighty tapes, which are stored off-site (Iron Mountain), as well as nightly replication of the database to the COT DR site.
The recovery goal for file storage servers - 8 hours.
Data Migration Description
Data stored on file servers with appropriate document extension.
Legacy Revision UUID