Record Series Abstract
Documentation created to support the findings, conclusions/results, recommendations, referrals, and reports for investigations conducted by the Comptroller of the Treasury Division of Investigations. This documentation may include but is not limited to documentary evidence such as contracts, checks and invoices, analytical evidence such as data comparisons and analysis, and testimonial evidence such as interrogations and interviews.
Record Series Active
Cut Off at End of
If Other, Explain
Upon either report publication, case closure, or the conclusion of all court proceedings.
Total Retention Years
Total Retention Months
Retention End Action
Each case will be cutoff after either a report is published, the case is closed, or at the conclusion of all court proceedings depending on the action taken to conclude each investigation. Paper records will be scanned and saved electronically, per the Division of Investigations standard operating procedure. Electronic records will be maintained on the agency's server for five years. All records will then be destroyed by state approved methods.
Cordell Hull Building - 3rd Floor
1996 to Current
0 cu. ft. , 1 GB
100 cu. ft. , 20 GB
Information Shared Outside the State
Yes - Original
Essential Record Stored
Records are stored both paper and electronic. Electronic records are stored on agency servers and any prior paper records are stored at the state records center.
Essential Record Media Type
Confidential Legal Citation
Does this Record Series Contain Sensitive Information?
Retention Legal Citation
Electronic Records Plan Inventory
agency network server
stored on file servers with appropriate folders
shared folder on windows file server
Data Center South
Backups are taken with EMC Networker and stored at the data center for 30 days.
The recovery goal for File Storage Servers - 8 hours.
Data Migration Description
Data stored on File Servers with appropriate document extension.
Records Management Division (RMD)
No recommended changes.
Tennessee State Library and Archives
No recommended changes.
Comptroller Audit Review
We have reviewed RDA 11135 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
RDA 11135 is a request to revise an RDA. The retention period will remain for five years and destroy. The format will be paper/electronic. The Abstract, Disposition Notes, and Worksheet have been updated. Recommend approval of the request to revise RDA 11135.