Record Series Abstract
Records consist of United States military active duty orders for state employee military personnel, and related records. These are utilized by the Tennessee Department of Human Resources to administer active duty employees' pay, benefits, sick leave, longevity pay, etc.
Record Series Active
Cut Off at End of
If Other, Explain
Upon separation of the employee
Total Retention Years
Total Retention Months
Retention End Action
After separation of the employee, maintain in agency for five (5) years; then destroy by state-approved methods.
312 Rosa L. Parks Blvd., TN Tower-17th Floor; Agency Resource Center (ARC) file room, Nashville, TN 37243
Media Format Generated
Media Format Stored
2001 to present
Less than 1 cubic foot
5 cubic feet
Information Shared Outside the State
Does this Record Series Contain Sensitive Information?
Records Center Retention Period
Records Management Division (RMD)
Please clarify if these records are to be kept permanently or destroyed. Please clarify if retention period satisfy public need. Please check if there are any federal or state legal citation.
Tennessee State Library and Archives
TSLA concurs in RMD comment.
Comptroller Audit Review
Audit concurs with RMD comments.
Agency Records Officer
These records are to be destroyed after the suggested 5 year retention period with none of them being kept permanently. These active duty military orders are only used to verify when a state employee was officially activated to assist in calculating proper pay and benefits from the state payroll. Public need is meant since according to SECNAVINST 5212.5C, these military orders are only retained by the Federal Government for 2 years then destroyed and the state is keeping them for 5 years. No state legal citation could be found at this time.
RDA 11127 is a request for a new RDA. The retention period will be for five years and destroy. The format will be paper. Recommend approval of request for new RDA 11127 with the following changes: Retention End Action - Destroy