An official website of the Tennessee Secretary of State.
Core Data
RDA Number
11126
Effective Date
Record Series Abstract
Records consist of reports from third-party companies contracted by the state of Tennessee to administer the workers' compensation claims on behalf of the state. In addition, these records have documentation and approvals of workers compensation claims for approvals of state employees, but do not contain any medical records.
Record Series Active
Yes
Cut Off at End of
Calendar Year
Total Retention Years
15
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Maintain in agency for fifteen (15) years; then destroy by state-approved methods.
Worksheet
Record Location
312 Rosa L. Parks Blvd., TN Tower-17th Floor; Protected Leave (PL) office, Nashville, TN 37243
File Arrangement
Chronological
Media Format Generated
Paper
Media Format Stored
Paper
Date Range
to
Agency
Allotment Code
31901
Annual Accumulation
Less than 1 cubic foot
Current Volume
8 cubic feet
Record Value
Administrative
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
No
Essential Record Media Type
Paper
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
15 years
Records Center Retention Period
n/a
RDA Comments
Records Management Division (RMD)
01-14-2016
No recommended changes.
Tennessee State Library and Archives
01-14-2016
No recommended changes.
Comptroller Audit Review
01-14-2016
We have reviewed RDA 11126 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
08-26-2015
RDA Updated to fifteen years along with more detail about what records are contained and the fact there are no medical records included. The 15 years should be sufficient to meet the publics need since this retention period is in line with the U.S. Department of Labor- Office of Workers Compensation Programs (NARA) Job Number N1-271-00-1 Received 2-29-00.
RMD Director
02-03-2016
RDA 11126 is a request for a new RDA. The abstract, disposition, and retention period were updated to match federal regulations. The retention period will be fifteen years and the format paper. Recommend approval to create RDA 11126.
Public Records Commission
02-25-2016
PRC approves RDA 11126.