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Veteran Bypass Letters

RDA Number
Effective Date
Record Series Abstract
The T.E.A.M. Act (Tennessee Excellence in Accountability Management Act) requires state agencies to interview all eligible veterans for a given position in state employment. This record series includes the bypass letters the Department of Human Resources receives and maintains from agencies when a non-veteran is selected for a state position over a veteran.
Record Series Active
Cut Off at End of
Calendar Year
Total Retention Years
Total Retention Months
Retention End Action
Disposition Notes
Maintain in agency 10 years; then destroy by state-approved methods. By law the plaintiff has 5 years to file a lawsuit in reference to this.
Record Location
312 Rosa L. Parks Blvd., TN Tower-17th Floor; Agency Resource Center (ARC) file room, Nashville, TN 37243
File Arrangement
Media Format Generated
Media Format Stored
Date Range
2016 to Current
Allotment Code
Annual Accumulation
1 cubic foot; 2,000 GB
Current Volume
9 cubic feet; 14,000 GB
Record Value
Audit Requirements
Information Shared Outside the State
Essential Record
Yes - Original
Essential Record Stored
17th floor WRS Tennessee Tower, 312 Rosa L. Parks Blvd. Nashville, TN 37243 .
Essential Record Media Type
Confidential Legal Citation
T.C.A. 8-30-307
Does this Record Series Contain Sensitive Information?
Agency Retention
10 years
Records Center Retention Period
System Name
Edison/ FileNet
Hardware Description
Internal DOHR server located on the 17th floor WRS Tennessee Tower, 312 Rosa L. Parks Blvd. Nashville, TN 37243
Software Description
FileNet /Edison
System Location
DOHR internal server is located on the 17th floor WRS Tennessee Tower, 312 Rosa L. Parks Blvd. Nashville, TN 37243 .
Backup Procedures
Backup procedures-Symantec Net backup every night at 6:00 pm and incremental backups 7 days a week. This process in managed by the Department of Finance and Administration, Strategic Technology Solutions (STS).
Disaster Recovery
Disaster recovery plan is located on DOHR's Intranet site at
Data Migration Description
No current migration of data needed, but in the event, data migration will occur when support for the existing file format is deemed obsolete or when software or hardware system changes require the movement of this electronic data from a specified format to a different file format. Annual reviews of this data will be conducted by DOH R's Records Director to ensure file formats are functional and operational. In the event migration is needed, the IT section and the Records Director will develop a solution to move data to a current file format that is appropriate to the RDA retention requirement for that specific data. This migration may include translation of the data to a current file format, conversion to an acceptable current file format to preserve the integrity of the information of the data, or movement of the data to a legacy architecture that maintains the environment where the format is considered current as long as this effort has full functional and operational support.
Records Management Division (RMD)
No recommended changes.
Tennessee State Library and Archives
No recommended changes.
Comptroller Audit Review
We have reviewed RDA 11123 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
No additional comments.
RMD Director
RDA 11123 is a request to revise an RDA. The retention period will change from seven years and then destroy to ten years and then destroy. The format will be paper/electronic. The Abstract, Disposition Notes, and Worksheet have been updated. Recommend approval of the request to revise RDA 11123.
Public Records Commission
PRC approves RDA 11123.