An official website of the Tennessee Secretary of State.
Core Data
RDA Number
11103
Effective Date
Record Series Abstract
Contains the original applications and amendments for Workers' Compensation Exemption Registrations.
Record Series Active
Yes
Cut Off at End of
Calendar Year
Total Retention Years
0
Total Retention Months
0
Retention End Action
Permanent
Disposition Notes
Records are received in paper and electronic format. Records are stored as digital images in the TN-BEAR database. Records are stored on a permanent basis. Records received in paper format are returned to customer.
Worksheet
Record Location
State of Tennessee North Data Center and State of Tennessee South Data Center.
File Arrangement
Document Locator Number assigned in TN-BEAR.
Media Format Stored
Electronic
Date Range
to
Agency
Allotment Code
30501
Annual Accumulation
1 Gb
Current Volume
8.6 Gb
Record Value
Administrative
Fiscal
Legal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
Yes - Duplicate
Essential Record Stored
Original Record is returned to the customer. Copies maintained in TN-BEAR database.
Essential Record Media Type
Electronic
Confidential
No
Confidential Legal Citation
TCA 50-6-915
Does this Record Series Contain Sensitive Information?
No
Agency Retention
Permanent
Retention Legal Citation
TCA 50-6-915
Electronic Records Plan Inventory
System Name
Business Services - Workers' Compensation Exemption Registry
Hardware Description
Hardware description on file. All equipment meets or exceeds the current standards of the State’s Strategic Technology Solutions (STS) guidance.
Software Description
Software description on file. All software systems are maintained in accordance with the current standards of the State’s Strategic Technology Solutions (STS) guidance.
System Location
On file
Backup Procedures
Incremental backups of daily, weekly, monthly, and annual backup tapes. Tapes are sent to an approved vendor for storage and rotated/recycled according to agency policy and procedures that meet or exceed the current standards of the State’s Strategic Technology Solutions (STS) office.
Disaster Recovery
Disaster recovery plan on file that meets or exceeds the current standards of the State’s Strategic Technology Solutions (STS) office.
Data Migration Description
Migration Strategy on file that meets or exceeds the current standards of the State’s Strategic Technology Solutions (STS) office.
RDA Comments
Records Management Division (RMD)
10-03-2018
No recommended changes.
Tennessee State Library and Archives
10-04-2018
No recommended changes.
Comptroller Audit Review
10-04-2018
We have reviewed RDA 11103 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
10-05-2018
No recommended changes.
RMD Director
10-12-2018
RDA 11103 is a request to create an RDA. The retention period will be Permanent. The format will be paper/electronic. Recommend approval of request to create RDA 11103.
Public Records Commission
10-30-2018
PRC approves RDA 11103.