An official website of the Tennessee Secretary of State.
Core Data
RDA Number
11104
Effective Date
Record Series Abstract
Contains the original application and bond documents for Litigation Financier Sole Proprietor Registrations. These documents are required to be filed by sole proprietors who want to transact business as a Litigation Financier in Tennessee.
Record Series Active
Yes
Cut Off at End of
Calendar Year
Total Retention Years
0
Total Retention Months
0
Retention End Action
Permanent
Disposition Notes
Applications and bond documents are generated in a paper format. Once the application information is entered in the TN-BEAR database, the original application document is returned to the customer. The electronic record is maintained indefinitely. Our office maintains the original copy of the bond in paper format, which is stored indefinitely.
Worksheet
Record Location
Bond is maintained at 312 Rosa L. Parks Ave. - 6th Floor. Nashville, TN 37243. Electronic copies of applications are maintained in State of Tennessee Data Center North and State of Tennessee Data Center South.
File Arrangement
Document Locator Number assigned in TN-BEAR.
Media Format Generated
Paper
Date Range
to
Agency
Allotment Code
30501
Annual Accumulation
Less than .5 cu. ft.; 300 kb
Current Volume
Less than .5 cu. ft.; 1 mb
Record Value
Administrative
Fiscal
Legal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
Yes - Original
Essential Record Stored
Original Record is returned to the customer. Copies maintained in TN-BEAR database. Original bond stored at 6th floor, TN-Tower.
Essential Record Media Type
Electronic
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
Permanent
Electronic Records Plan Inventory
System Name
Tennessee Business Entity & Annual Reporting System (TN-BEAR)
Hardware Description
HP SAN/NAS, HP DL Servers
Software Description
TN-Bear System, Windows Server 2003, Windows Storage Server 2008, Microsoft Virtual Server, VMWare Virtual Server
System Location
TN Tower, 7th Floor Server Room - Replicated to Secretary of State Disaster Recovery Site; State Data Center North and State Data Center South.
Backup Procedures
Incremental backups of daily, weekly, monthly, and annual backup tapes. Backup tapes are sent to Iron Mountain and rotated/recycled according to agency policy and procedures.
Disaster Recovery
Images are stored on two separate servers, one in the State Data Center North and the other in the State Data Center South. In the event of one server failure, we have high availability that fails over to the other server.
Data Migration Description
The Information Services Division maintains and migrates data according to system updates, upgrades and replacements. Full procedures are available with the Information Services Division.
RDA Comments
Records Management Division (RMD)
10-03-2018
No recommended changes.
Tennessee State Library and Archives
10-04-2018
No recommended changes.
Comptroller Audit Review
10-04-2018
We have reviewed RDA 11104 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
10-05-2018
No recommended changes.
RMD Director
10-12-2018
RDA 11104 is a request to create an RDA. The retention period will be Permanent. The format will be paper/electronic. Recommend approval of request to create RDA 11104.
Public Records Commission
10-30-2018
PRC approves RDA 11104.