An official website of the Tennessee Secretary of State.
Core Data
RDA Number
11136
Effective Date
Record Series Abstract
Record series includes: all Step II appeals documents which may include: letters to employee/agency acknowledging receipt of Step II appeal, documentation provided by employee/agency for review including: disciplinary letter, Step I appeal form, Step I decision letter, and any other relevant documentation; Step II decision letters are also included in this record series. Justification for the recommended retention period- Once Step II decision letters are issued, if the discipline involves a suspension of 3 days or more, a demotion, or a dismissal, an employee may file an appeal with the Board of Appeals (which is Step III in the appeals process). Depending on the outcome at Step III, an employee or agency may move forward with filing with Chancery Court. Records need to be retained to allow for resolution of process.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
After resolution of appeal
Total Retention Years
7
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Maintain in agency for seven (7) years; then destroy by state-approved methods.
Worksheet
Record Location
312 Rosa L. Parks Blvd., TN Tower-17th Floor; Office of General Council (OGC) office, Nashville, TN 37243
File Arrangement
Alpha-Numeric
Media Format Generated
Paper
Media Format Stored
Paper
Date Range
to
Agency
Allotment Code
31901
Annual Accumulation
Paper: 5 cubic feet;
Current Volume
Paper: 15 cubic feet;
Record Value
Administrative
Legal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
Yes - Original
Essential Record Stored
505 Deaderick Street Nashville, TN, James K. Polk Building 1st Floor; and on agency servers
Essential Record Media Type
Paper
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
7 years
Records Center Retention Period
NA
RDA Comments
Records Management Division (RMD)
01-28-2016
No recommended changes.
Tennessee State Library and Archives
02-01-2016
No recommended changes.
Comptroller Audit Review
02-01-2016
We have reviewed RDA 11136 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
02-02-2016
Record series includes: all Step II appeals documents which may include: letters to employee/agency acknowledging receipt of Step II appeal, documentation provided by employee/agency for review including: disciplinary letter, Step I appeal form, Step I decision letter, and any other relevant documentation; Step II decision letters are also included in this record series. Justification for the recommended retention period- Once Step II decision letters are issued, if the discipline involves a suspension of 3 days or more, a demotion, or a dismissal, an employee may file an appeal with the Board of Appeals (which is Step III in the appeals process). Depending on the outcome at Step III, an employee or agency may move forward with filing with Chancery Court. Records need to be retained to allow for resolution of process.
RMD Director
02-03-2016
RDA 11136 is a request for a new RDA. The retention period will be seven years and the format will be paper. Recommend approval of request to create RDA 11136.
Public Records Commission
02-25-2016
PRC approves RDA 11136.