An official website of the Tennessee Secretary of State.
Core Data
RDA Number
11120
Effective Date
Record Series Abstract
The records kept are any and all original emails, conversation notes and any other action that was taken during the mediation process.
Record Series Active
Yes
Cut Off at End of
Calendar Year
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Maintain in agency for five (5) years; then destroy by state-approved methods. This is guided by 42 U.S.C 1983. Records are not referred as cases since that indicates a legal process which it is not.
Worksheet
Record Location
312 Rosa L. Parks Blvd., TN Tower-17th Floor; Office of General Council (OGC) office, Nashville, TN 37243
File Arrangement
Alphabetical by surname
Media Format Generated
Paper
Media Format Stored
Paper
Date Range
to
Agency
Allotment Code
31901
Annual Accumulation
2 cubic feet
Current Volume
4 cubic feet
Record Value
Administrative
Legal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
Yes - Original
Essential Record Stored
312 Rosa L. Parks Blvd., TN Tower-17th Floor, Nashville, TN 37243
Essential Record Media Type
Paper
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
5 years
Records Center Retention Period
N/A
Retention Legal Citation
42 U.S.C 1983.
RDA Comments
Records Management Division (RMD)
09-17-2015
No recommended changes.
Tennessee State Library and Archives
09-17-2015
No recommended changes.
Comptroller Audit Review
09-17-2015
We have reviewed RDA 11120 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
08-20-2015
The records kept are any and all original emails, conversation notes and any other action that was taken during the mediation process. We don\'t refer to them as cases since that indicates a legal process which it is not. We refer to the file as Record of Mediation Discussion. The 5 years is what we determined would be a solid amount of retention for such a process.
RMD Director
09-23-2015
RDA 11120 is a request for a new RDA. The retention period will be five years and destroy. The format will be paper. Recommend approval of request for new RDA 11120 with the following changes: Legal Citation 42 U.S.C 1983.
Public Records Commission
10-13-2015
PRC approves RDA 11120 with the following changes: Legal Citation 42 U.S.C 1983.