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Class-Comp Plans, Job Specifications, and Exams Records

RDA Number
11119
Effective Date
Record Series Abstract
Records include: Class Comp Plans which contain job analysis and studies for minimum qualifications standards for positions; job specifications and related records; records of the former Exams Division which include: written tests, job applicant rating guidelines, minimum qualifications for positions, and studies generated by the Exams Division (Note: the Exams Division no longer exists as of 2012 and the former division's records are now maintained and utilized by Class-Comp Division);
Record Series Active
No
Cut Off at End of
Calendar Year
Total Retention Years
25
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Maintain in agency for twenty-five (25) years; then destroy by state-approved methods. This will retire in 2028.
Record Location
312 Rosa L. Parks Blvd., TN Tower-17th Floor; Agency Resource Center (ARC) file room, Nashville, TN 37243
File Arrangement
Alpha-Numeric
Media Format Generated
Paper
Media Format Stored
Paper
Date Range
1975 to present
Allotment Code
31901
Annual Accumulation
Paper: 0 cubic feet (Paper records are no longer generated, but DOHR still maintains paper records in its current volume) Electronic: Less than 1 Gigabyte
Current Volume
Paper: 136 cubic feet
Record Value
Administrative
Legal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
Yes - Original
Essential Record Stored
505 Deaderick Street, Nashville, TN - James K. Polk Building - 1st and 2nd floor file room; agency servers
Essential Record Media Type
Paper
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
25 years
Records Center Retention Period
N/A
Records Management Division (RMD)
09-17-2015
No recommended changes.
Tennessee State Library and Archives
09-17-2015
No recommended changes.
Comptroller Audit Review
09-17-2015
We have reviewed RDA 11119 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
08-20-2015
After further investigation and talking to the owners of the records series, these are all kept in paper version and no longer generated since 2012. No electronic version so migration description and metadata not required.
RMD Director
09-19-2015
RDA 11119 is a request to create a new RDA. The retention period will be twenty-five years. The format requested is paper. This record series is inactive and will be eligible to be retired in the year 2038. Recommend approval of request to create RDA 11119 with the following changes: Media Format Stored- Paper Electronic Inventory Section - Delete section as the records are only in Paper format.
Public Records Commission
10-13-2015
PRC approves RDA 11119 with the following changes: Media Format Stored- Paper Electronic Inventory Section - Delete section as the records are only in Paper format.