An official website of the Tennessee Secretary of State.
Core Data
RDA Number
11099
Effective Date
Record Series Abstract
Record series contains documents regarding financial assistance for ignition interlock devices. Documents include, but are not limited to: Court Orders, affidavits of indigency, and invoices. This RDA covers documents and data relating to the Electronic Monitoring Indigency Fund (EMIF).
Record Series Active
Yes
Cut Off at End of
Fiscal Year
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Electronic documents and data are maintained in an agency database. Records are maintained for 5 years and then destroyed by state approved methods.
Worksheet
Record Location
Andrew Jackson Building, 14th floor
File Arrangement
Alpha and numeric
Media Format Generated
Electronic
Media Format Generated Summary
Electronic: Text
Media Format Stored
Electronic
Media Format Stored Summary
Electronic: Text
Date Range
2011 to Current
Agency
Allotment Code
309
Annual Accumulation
10 Megabyte electronic
Current Volume
50 Megabyte electronic
Record Value
Administrative
Fiscal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
Yes - Original
Essential Record Stored
Essential record stored electronically in agency database
Essential Record Media Type
Electronic
Confidential
Yes
Confidential Legal Citation
TCA 4-4-125 (Dissemination of social security numbers); TCA 10-7-504 (Confidential records -- exceptions)
Does this Record Series Contain Sensitive Information?
Yes
Agency Retention
5 years
Records Center Retention Period
N/A
Retention Legal Citation
N/A
Electronic Records Plan Inventory
System Name
System meets or exceeds STS requirements. Information not publicly listed due to security reasons.
Hardware Description
System Hardware meets or exceeds STS requirements. Information not publicly listed due to security reasons.
Software Description
System Software meets or exceeds STS requirements. Information not publicly listed due to security reasons.
Backup Procedures
System Backup Procedures meet or exceed STS requirements. Information not publicly listed due to security reasons.
Disaster Recovery
System Disaster Recovery meets or exceeds STS requirements. Information not publicly listed due to security reasons.
Data Migration Description
System Data Migration meets or exceeds STS requirements. Information not publicly listed due to security reasons.
RDA Comments
Records Management Division (RMD)
03-31-2022
No recommended changes.
Tennessee State Library and Archives
03-31-2022
No recommended changes.
Comptroller Audit Review
04-05-2022
We have reviewed RDA 11099 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
04-05-2022
Agency concurs with recommendations.
RMD Director
04-11-2022
RDA 11099 is a request to revise an RDA. The retention period will remain five years and then destroy. The format will be electronic. The Title, Abstract, Disposition Notes, and Worksheet have been updated. Recommend approval of the request to revise RDA 11099.
Public Records Commission
04-25-2022
PRC approves RDA 11099