Record Series Abstract
Record series contains documents regarding financial assistance for ignition interlock devices. Documents include, but are not limited to: Court Orders, affidavits of indigency, and invoices. This RDA covers documents and data relating to the Electronic Monitoring Indigency Fund (EMIF).
Record Series Active
Cut Off at End of
Total Retention Years
Total Retention Months
Retention End Action
Electronic documents and data are maintained in an agency database. Records are maintained for 5 years and then destroyed by state approved methods.
Andrew Jackson Building, 14th floor
Alpha and numeric
Media Format Generated
Media Format Generated Summary
Media Format Stored
Media Format Stored Summary
2011 to Current
10 Megabyte electronic
50 Megabyte electronic
Information Shared Outside the State
Yes - Original
Essential Record Stored
Essential record stored electronically in agency database
Essential Record Media Type
Confidential Legal Citation
TCA 4-4-125 (Dissemination of social security numbers); TCA 10-7-504 (Confidential records -- exceptions)
Does this Record Series Contain Sensitive Information?
Records Center Retention Period
Retention Legal Citation
Electronic Records Plan Inventory
System meets or exceeds STS requirements. Information not publicly listed due to security reasons.
System Hardware meets or exceeds STS requirements. Information not publicly listed due to security reasons.
System Software meets or exceeds STS requirements. Information not publicly listed due to security reasons.
System Backup Procedures meet or exceed STS requirements. Information not publicly listed due to security reasons.
System Disaster Recovery meets or exceeds STS requirements. Information not publicly listed due to security reasons.
Data Migration Description
System Data Migration meets or exceeds STS requirements. Information not publicly listed due to security reasons.
Records Management Division (RMD)
No recommended changes.
Tennessee State Library and Archives
No recommended changes.
Comptroller Audit Review
We have reviewed RDA 11099 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
Agency concurs with recommendations.
RDA 11099 is a request to revise an RDA. The retention period will remain five years and then destroy. The format will be electronic. The Title, Abstract, Disposition Notes, and Worksheet have been updated. Recommend approval of the request to revise RDA 11099.
Public Records Commission
PRC approves RDA 11099