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QED Database Records

RDA Number
11097
Effective Date
Record Series Abstract
The QED database contains portfolio and accounting records for all securities held or managed by the Department of Treasury. Records include, but are not limited to, descriptions and transaction histories of securities.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
There is a daily cutoff date; information is retained permanently.
Total Retention Years
0
Total Retention Months
0
Retention End Action
Permanent
Disposition Notes
Information is kept electronically in an agency database. Data is maintained permanently to comply with IRS guidelines and audit requirements.
Allotment Code
309
Record Location
Andrew Jackson Building, 13th and 14th floors
File Arrangement
alpha and numeric
Date Range
1995 to current
Annual Accumulation
50 Megabyte electronic
Current Volume
5 Gigabyte electronic
Record Value
Administrative
Fiscal
Audit Requirements
Both
Information Shared Outside the State
Yes
Shared Agencies
IRS
Essential Record
Yes - Original
Essential Record Stored
Essential record is stored in agency. System is updated by Investments, Accounting, and Cash Management divisions.
Essential Record Media Type
Electronic
Confidential
No
Confidential Legal Citation
N/A
Does this Record Series Contain Sensitive Information?
No
Agency Retention
permanent
Records Center Retention Period
N/A
Record Sample PDF
1998.sample.pdf28.43 KB
System Name
QED
Hardware Description
The QED system is currently running on a Unix / Solaris 10 system and has a proprietary vendor controlled database structure.
Software Description
The QED system is currently running on a Unix / Solaris 10 system.
System Location
The QED system production servers are located at OIR Datacenter South.
Backup Procedures
Full system backup exists at Treasury's DR site at Peak 10.
Disaster Recovery
Detailed DR procedures for ImageNow QED are located in the Treasury Recovery Planner. The DR recovery procedure is a prioritized process of enabling critical and essential applications first and then continuing through the priority list to less significant applications. Disaster Recovery begins with the utilization of the Treasury's Peak 10 site for both operations and data. If both OIR's South Data Center and Treasury's Peak 10 are out of operation, new operations will begin by acquiring appropriate hardware and software from a third party supplier, and restoring data from the offline tape backups stored with the current vendor: Iron Mountain Incorporated.
Data Migration Description
Data Migration will occur when support for the existing file format moves from Current to Twilight or Obsolete, or when software or hardware systems changes require the movement of RDA electronic data from a specified format to a different file format. Annual reviews will be conducted by the Treasury Records Officer and the Treasury IT Staff. In the event of system upgrade or replacements, plans will be created and executed to migrate all data and documents to the new platform.
Legacy Revision UUID
1998