Record Series Abstract
The QED database contains portfolio and accounting records for all securities held or managed by the Department of Treasury. Records include, but are not limited to, descriptions and transaction histories of securities.
Record Series Active
Cut Off at End of
If Other, Explain
There is a daily cutoff date; information is retained permanently.
Total Retention Years
Total Retention Months
Retention End Action
Information is kept electronically in an agency database. Data is maintained permanently to comply with federal regulatory and exchange requirements.
Andrew Jackson Building, 13th and 14th floors
alpha and numeric
Media Format Generated
Media Format Generated Summary
Media Format Stored
Media Format Stored Summary
1995 to Current
50 Megabyte electronic
5 Gigabyte electronic
Information Shared Outside the State
Yes - Original
Essential Record Stored
Essential record is stored in agency. System is updated by Investments, Accounting, and Cash Management divisions.
Essential Record Media Type
Confidential Legal Citation
Does this Record Series Contain Sensitive Information?
Records Center Retention Period
Retention Legal Citation
Electronic Records Plan Inventory
System meets or exceeds STS requirements. Information not publicly listed due to security reasons.
System Hardware meets or exceeds STS requirements. Information not publicly listed due to security reasons.
System Software meets or exceeds STS requirements. Information not publicly listed due to security reasons.
System Backup Procedures meet or exceed STS requirements. Information not publicly listed due to security reasons.
System Disaster Recovery meets or exceeds STS requirements. Information not publicly listed due to security reasons.
Data Migration Description
System Data Migration meets or exceeds STS requirements. Information not publicly listed due to security reasons.
Records Management Division (RMD)
No recommended changes.
Tennessee State Library and Archives
No recommended changes.
Comptroller Audit Review
We have reviewed RDA 11097 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
Agency concurs with recommendations.
RDA 11097 is a request to revise an RDA. The retention period will remain permanent. The format will be electronic. The Title, Abstract, Disposition Notes, and Worksheet have been updated. Recommend approval of the request to revise RDA 11097.
Public Records Commission
PRC approves RDA 11097