Record Series Abstract
Record series contains records of Social Security coverage for political subdivisions and their employees. Records include, but are not limited to: 218 agreements, modifications, amendments, local ordinances or resolutions, tax forms, and correspondence related to Social Security coverage.
Record Series Active
Cut Off at End of
If Other, Explain
There is a daily cutoff date; files are retained permanently.
Total Retention Years
Total Retention Months
Retention End Action
In compliance with federal Social Security policy, and T.C.A. Section 8-38-128, all records are maintained electronically. Original 218 agreements and modifications are also retained in paper form at the Tennessee State Library and Archives.
Andrew Jackson Building, 13th floor
Alpha and numeric
Media Format Generated
Media Format Generated Summary
Media Format Stored
Media Format Stored Summary
1950s to Current
15 Megabyte electronic
3 Gigabyte electronic
Information Shared Outside the State
IRS, Federal Social Security Administration
Yes - Original
Essential Record Stored
Essential record stored electronically in agency file share
Essential Record Media Type
Confidential Legal Citation
TCA 4-4-125 (Dissemination of social security numbers); TCA 10-7-504 (Confidential records -- exceptions)
Does this Record Series Contain Sensitive Information?
Records Center Retention Period
Retention Legal Citation
Electronic Records Plan Inventory
System meets or exceeds STS requirements. Information not publicly listed due to security reasons.
System Hardware meets or exceeds STS requirements. Information not publicly listed due to security reasons.
System Software meets or exceeds STS requirements. Information not publicly listed due to security reasons.
System Backup Procedures meet or exceed STS requirements. Information not publicly listed due to security reasons.
System Disaster Recovery meets or exceeds STS requirements. Information not publicly listed due to security reasons.
Data Migration Description
System Data Migration meets or exceeds STS requirements. Information not publicly listed due to security reasons.
Records Management Division (RMD)
No recommended changes.
Tennessee State Library and Archives
No recommended changes.
Comptroller Audit Review
We have reviewed RDA 11096 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
Agency concurs with recommendations.
RDA 11096 is a request to revise an RDA. The retention period will remain permanent. The format will be paper/electronic. The Abstract, Disposition Notes, and Worksheet have been updated. Recommend approval of the request to revise RDA 11096.
Public Records Commission
PRC approves RDA 11096