Record Series Abstract
Records document the formation and continuance of the 401(k) and 457(b) plans for the State of Tennessee. Documents include, but are not limited to: executed plan documents, amendments, determination letters from the IRS, and other plan-related documents. Record series also includes resolutions and participating employer agreements between the state and political subdivisions.
Record Series Active
Cut Off at End of
If Other, Explain
Files are cut off at the termination of plan.
Total Retention Years
Total Retention Months
Retention End Action
Incoming records are scanned; paper files are shredded after verification and electronic copies stored in a third party agency database. Records are maintained for 10 years and then destroyed by state approved methods.
Andrew Jackson Building, 13th floor
alpha and numeric
1986 to current
20 Megabyte electronic
166 Megabyte electronic
Information Shared Outside the State
Yes - Original
Essential Record Stored
essential record stored electronically in third party agency database
Essential Record Media Type
Confidential Legal Citation
Does this Record Series Contain Sensitive Information?
Records Center Retention Period
Retention Legal Citation
Record Sample PDF
Agency Shared Drive Server
standard server array
Documents are stored in PDF format on agency shared drives.
System is located in the agency office in the Andrew Jackson Building.
Files are backed up daily. Full procedures are on file with the Treasury IT division.
Detailed DR procedures for Treasury's file share are located in the Treasury Recovery Planner.
Data Migration Description
Detailed plans for migrating Treasury's records are on file with the Treasury IT division.
Legacy Revision UUID