Record Series Abstract
Records consist of files used by the Division of Claims and Risk Management to determine the compensability of general liability, auto liability, malpractice, and employee property damage claims. Documents include, but are not limited to: claim forms and other data, property damage estimates, incident reports, medical documentation, medical invoices, claimant communications and photographs.
Record Series Active
Cut Off at End of
If Other, Explain
Files are cut off claim closure.
Total Retention Years
Total Retention Months
Retention End Action
All documents and data are maintained electronically by a third party program administrator. Electronic documents are held for 10 years, and then destroyed by state approved methods and data is maintained permanently.
Andrew Jackson Building, 14th floor
Alpha and numeric
Media Format Generated
Media Format Generated Summary
Media Format Stored
Media Format Stored Summary
1990s to Current
2 Gigabyte electronic
10 Gigabyte electronic
Information Shared Outside the State
Yes - Original
Essential Record Stored
Essential record is held electronically in agency database
Essential Record Media Type
Confidential Legal Citation
TCA 4-4-125 (Dissemination of social security numbers); TCA 10-7-504 (Confidential records -- exceptions)
Does this Record Series Contain Sensitive Information?
Records Center Retention Period
Retention Legal Citation
Electronic Records Plan Inventory
System meets or exceeds STS requirements. Information not publicly listed due to security reasons.
System Hardware meets or exceeds STS requirements. Information not publicly listed due to security reasons.
System Software meets or exceeds STS requirements. Information not publicly listed due to security reasons.
System Backup Procedures meet or exceed STS requirements. Information not publicly listed due to security reasons.
System Disaster Recovery meets or exceeds STS requirements. Information not publicly listed due to security reasons.
Data Migration Description
System Data Migration meets or exceeds STS requirements. Information not publicly listed due to security reasons.
Records Management Division (RMD)
No recommended changes.
Tennessee State Library and Archives
No recommended changes.
Comptroller Audit Review
We have reviewed RDA 11094 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
Agency concurs with recommendations.
RDA 11094 is a request to revise an RDA. The retention period will change from ten years and destroy to permanent. The format will be electronic. The Abstract, Disposition Notes, and Worksheet have been updated. Recommend approval of the request to revise RDA 11094.
Public Records Commission
PRC approves RDA 11094