Record Series Abstract
Documents relating to contracts between Treasury and vendors for the Alternative Procurement Solicitation (APS) process. Records include, but are not limited to: a copy of the final contract, solicitation documents, bid evaluation documents, statements of work, correspondence, and other related documentation.
Record Series Active
Cut Off at End of
If Other, Explain
Files are cut off at termination or expiration of contract.
Total Retention Years
Total Retention Months
Retention End Action
Files are cut off at the termination or expiration of contract and maintained for six years, and then destroyed by state approved methods. Documents are stored electronically and held by the respective division.
Andrew Jackson Building; 13th, 14th, and 15th floors
alpha and numeric
2007 to current
1 Megabyte electronic
8 Megabyte electronic
Information Shared Outside the State
Yes - Original
Essential Record Stored
essential record stored electronically in agency and held by the respective division
Essential Record Media Type
Confidential Legal Citation
Does this Record Series Contain Sensitive Information?
Records Center Retention Period
Retention Legal Citation
Record Sample PDF
Agency Shared Drive Server
standard server array
Documents are stored in PDF format on agency shared drives.
System is located in the agency office in the Andrew Jackson Building.
Files are backed up daily. Full procedures are on file with the Treasury IT division.
Detailed DR procedures for Treasury's file share are located in the Treasury Recovery Planner.
Data Migration Description
Detailed plans for migrating Treasury's records are on file with the Treasury IT division.
Legacy Revision UUID