An official website of the Tennessee Secretary of State.
Core Data
RDA Number
11079
Effective Date
Record Series Abstract
The Closings database captures business layoffs and closures, the time frame those are occurring, the geography (city/county) that they are occurring, and the industry that they are occurring in. We track down their industry codes so that we can analyze layoff/closure trends over different time frames, industries, and in what part of the state these occur. The information is requested in prospect RFIs that come in quite frequently and other data requests.
Record Series Active
Yes
Cut Off at End of
Calendar Year
Total Retention Years
0
Total Retention Months
0
Retention End Action
Permanent
Disposition Notes
The Closings Database is a valuable tool for analyzing closure and layoff data and is requested on many requests for information for companies considering growing their operations in Tennessee. Also, it is a tool utilized in the diligence process of reviewing companies submitting applications for incentives to ECD's Grant and Loan Committee. Once this RDA is approved, this database will be copied to a delimited text file for a backup to a highly confident format. This will continually be done every calendar year as well. Records are maintained electronically on the Closings Database permanently in agency.
Worksheet
Record Location
312 Rosa L Parks Avenue, TN Tower, 26th Floor
File Arrangement
Alpha
Media Format Generated
Electronic
Date Range
January, 1990 to Current
Allotment Code
3300105220
Annual Accumulation
.25 MB
Current Volume
5 MB
Record Value
Administrative
Historic
Audit Requirements
State
Information Shared Outside the State
Yes
Shared Agencies
Brookings Institute, Chambers of Commerce, Local ED Partners
Essential Record
Yes - Original
Essential Record Stored
Microsoft File Server located at the State of Tennessee Data Center
Essential Record Media Type
Electronic
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
Permanent
Electronic Records Plan Inventory
System Name
Tennessee Unified Economic Data System (TUEDS) CRM
Hardware Description
Microsoft Windows VMware Virtual Server Environment
Software Description
Microsoft Dynamics CRM
System Location
Microsoft Windows VMware Virtual Server Environment located at the State of Tennessee South Data Center
Backup Procedures
Nightly SQL Server incremental back up, weekly full back up on Friday night, monthly full backup on last Friday of the month. Magnetic tape, and the tapes are stored off-site at Iron Mountain back up storage facility.
Disaster Recovery
The TUEDS(CRM) environment has the platinum level disaster recovery enabled for the three server environment. If data becomes lost or corrupted, a RFS will be submitted to OIR requesting a data restoration from the server image backups and/or tapes containing the lost or corrupted data to its original location on the respective database server.
Data Migration Description
All Microsoft Office and SQL database products allow for data files to be automatically upgraded to new version of software by opening and choosing to convert files on the first open with the new software versions.
RDA Comments
Records Management Division (RMD)
11-06-2014
No recommended changes.
Tennessee State Library and Archives
11-06-2014
No recommended changes.
Comptroller Audit Review
11-10-2014
We have reviewed RDA 11079 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
11-10-2014
No recommended changes
RMD Director
11-12-2014
RDA 11079 is a request for a new RDA. The retention period will be permanent in electronic form. Recommend approval of RDA 11079.
Public Records Commission
12-02-2014
RDA 11079 is approved by PRC.