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Architectural drawings and administrative documents.

RDA Number
11076
Effective Date
Record Series Abstract
Schematic; design; construction and close-out documents. Drawings, design manuals and associated administrative files.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
End of construction
Total Retention Years
5
Total Retention Months
0
Retention End Action
Permanent
Disposition Notes
Records are stored in agency until completion of project, unless superseded by another version of the document or if the record is no longer under the ownership of the state. Each phase of construction is kept until that phase is completed and replaced with the next stage, at which point the earlier version is destroyed. After the cutoff, at the end of construction, all documents are replaced with close-out documents that must be kept permanently. Paper and Mylar close-out documents will be stored in agency for five years, and then transferred to the state records center for permanent storage. Duplicate copies on CD/DVD will be stored in agency for administrative use. Duplicate copies are also owned by DGS and stored electronically and permanently on microfilm.
Allotment Code
331.01
Record Location
9th Floor, Andrew Johnson Tower. Storage Room.
File Arrangement
By School, i.e. TSB, TSD, etc.and by date.
Date Range
1950 to current
Annual Accumulation
6 cu ft.
Current Volume
15 cu ft.
Record Value
Administrative
Legal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
Yes - Original
Essential Record Stored
Education, 9th Floor Storage Room; Richards and Richards
Essential Record Media Type
Paper
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
5 years after cutoff
Records Center Retention Period
Permanent
Legacy Revision UUID
1978