An official website of the Tennessee Secretary of State.
Core Data
RDA Number
11072
Effective Date
Record Series Abstract
This record series includes, but is not limited to maintenance and calibration logs, validation records, purchase orders, standards logs, and other information submitted by Forensic Scientists/Analyst.
Record Series Active
Yes
Cut Off at End of
Fiscal Year
Total Retention Years
0
Total Retention Months
0
Retention End Action
Permanent
Disposition Notes
Records are cut off at the end of the fiscal year and then maintained permanently in paper and/or electronic format. These records are kept permanently due to certain case files being kept permanently and the importance of quality assurance of the laboratory equipment used to analyze evidence.
Worksheet
Record Location
Tennessee Bureau of Investigation 901 R.S. Gass Blvd. Nashville, TN 37216
File Arrangement
Alpha
Media Format Generated
Electronic
Paper
Date Range
1951 to current
Agency
Allotment Code
34800
Annual Accumulation
10 cubic feet, 5.2 GB
Current Volume
120 cubic feet, 30 GB
Record Value
Administrative
Legal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
Yes - Original
Essential Record Stored
Tennessee Bureau of Investigation 901 R.S. Gass Blvd. Nashville, TN 37216
Essential Record Media Type
Paper
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
Permanent
Electronic Records Plan Inventory
System Name
Dell EMC to Avamar to an EMC Data Domain
Hardware Description
Dell EMC
Software Description
Avamar
System Location
Onsite- Tennessee Bureau of Investigation, 901 R.S. Gass Blvd., Nashville, Tennessee Offsite - Data Center South (DCS) Smyrna, Tennessee
Backup Procedures
Full snapshot of system performed DAILY at a minimum, utilizing a combination of Avamar, EMC Data Domain, and VMAX systems. Stored onsite for 60 days then transferred offsite to DCS.
Disaster Recovery
In the event of a Primary Server failure resulting n a loss of data, the files would be accessed utilizing the backup system detailed above. (Avamar Backups, Data Domain, VMAX) Full recovery process is available through the Tennessee Bureau of Investigation Technology and Innovation Division.
Data Migration Description
Onsite for 60 days then transferred to DCS.
RDA Comments
Records Management Division (RMD)
03-16-2023
No recommended changes.
Tennessee State Library and Archives
03-21-2023
No recommended changes.
Comptroller Audit Review
03-21-2023
We have reviewed RDA 11072 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
03-21-2023
Concur.
RMD Director
03-24-2023
RDA 11072 is a request to revise an RDA. The retention period will remain permanent. The format will be paper/electronic. The Abstract, Disposition Notes, and Worksheet have been updated. Recommend approval of the request to revise RDA 11072.
Public Records Commission
04-18-2023
PRC approves RDA 11072.