An official website of the Tennessee Secretary of State.
Core Data
RDA Number
11071
Effective Date
Record Series Abstract
This series includes, but is not limited to meeting records, management reviews, corrective action plans, preventative action reports, scientific literature review, training records, proficiency test records, proficiency test data, and testimony monitoring records.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
The cut-off for this record series is when the employee separates from the Tennessee Bureau of Investigation.
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
This record series will cut-off when the employee separates from the Tennessee Bureau of Investigation and then retained for five years. Once the five years has lapsed, the record will be destroyed by state approved methods.
Worksheet
Record Location
Tennessee Bureau of Investigation 901 R.S. Gass Blvd. Nashville, TN 37216
File Arrangement
Alpha
Media Format Generated
Both
Date Range
Current
Agency
Allotment Code
34800
Annual Accumulation
10 cubic feet, 5.2 GB
Current Volume
250 Cubic Feet; 30 GB
Record Value
Administrative
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
Yes - Original
Essential Record Stored
Tennessee Bureau of Investigation 901 R.S. Gass Blvd. Nashville, TN 37216
Essential Record Media Type
Paper
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
5 years
Electronic Records Plan Inventory
System Name
Dell EMC to Avamar to an EMC Data Domain
Hardware Description
Dell EMC
Software Description
Avamar
System Location
Onsite - Tennessee Bureau of Investigation, 901 R.S. Gass Blvd., Nashville, Tennessee Offsite - Data Center South (DCS) Smyrna, Tennessee
Backup Procedures
Full snapshot of system performed DAILY at a minimum, utilizing a combination of Avamar, EMC Data Domain, and VMAX) Full recovery process is available through the Tennessee Bureau of Investigation Information Systems Division.
Disaster Recovery
In the event of a Primary Server failure resulting in a loss of data, the files would be accessed utilizing the backup system detailed above. (Avamar Backups, Data Domain, VMAX) Full recovery process is available through the Tennessee Bureau of Investigation Information Systems Division.
Data Migration Description
Onsite for 60 days then transferred to DCS.
RDA Comments
Records Management Division (RMD)
04-11-2019
No recommended changes.
Tennessee State Library and Archives
04-17-2019
No recommended changes.
Comptroller Audit Review
04-17-2019
We have reviewed RDA 11071 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
04-22-2019
Agency concurs.
RMD Director
04-23-2019
RDA 11071 is a request to create an RDA. The retention period will be five years and destroy. The format will be paper/electronic. Recommend approval of request to create RDA 11071.
Public Records Commission
05-22-2019
PRC approves RDA 11071