An official website of the Tennessee Secretary of State.
Core Data
RDA Number
11074
Effective Date
Record Series Abstract
Economic growth database utilized to produce reports on economic growth of Tennessee businesses. Data is vital for analyzing growth trends in the state, identifying foreign-owned and automotive partners driving job creation in the state, and for reviewing growth across the state.
Record Series Active
Yes
Cut Off at End of
Calendar Year
Total Retention Years
0
Total Retention Months
0
Retention End Action
Permanent
Disposition Notes
Maintaining all economic growth data is vital for evaluating economic growth trends of TN businesses, particularly those in the automotive industry and foreign-owned operations. In 2013 ECD Research's growth data was highlighted by the Brookings Institute in their TN Automotive Industry Drive report that showcased TN's job creation in the automotive industry from 1980 (Nissan Smyrna plant announcement) until the present. Without the key historical job creation data in the Economic Growth Database a lot of this key economic analysis cannot be performed. Once this RDA is approved this data base will be copied to a delimited text file for a backup to a highly confident format. This will be continually done every calendar year as well. Records are maintained electronically on the Economic Growth Access Database permanently in agency.
Worksheet
Record Location
312 Rosa L Parks Avenue, TN Tower, 26th Floor
File Arrangement
Numeric
Media Format Generated
Electronic
Date Range
January, 1980 to Current
Allotment Code
3300105220
Annual Accumulation
1 MB
Current Volume
33 MB
Record Value
Administrative
Historic
Audit Requirements
State
Information Shared Outside the State
Yes
Shared Agencies
Chambers of Commerce, Local ED Partners, Brookings Institute
Essential Record
Yes - Original
Essential Record Stored
Microsoft File Server located at the State of Tennessee Data Center
Essential Record Media Type
Electronic
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
Permanent
Electronic Records Plan Inventory
System Name
Microsoft File Server ECD Research Shared Drive
Hardware Description
Microsoft File Server running in a VMware virtual server environment
Software Description
Microsoft Access Database
System Location
Microsoft File Server located at the State of Tennessee Data Center
Backup Procedures
Nightly incremental back up, weekly full back up on Friday night, monthly full backup on last Friday of the month. Magnetic tape, and the tapes are stored off-site at Iron Mountain back up storage facility. Once this RDA is approved, this data base will be copied to a delimited text file for a backup to a highly confident format. This will be continually done every calendar year as well.
Disaster Recovery
If data becomes lost or corrupted, a RFS will be submitted to OIR requesting a data restoration from the backup tapes containing the lost or corrupted data to its original location on the file server.
Data Migration Description
All Microsoft Office and SQL database products allow for data files to be automatically upgraded to new version of software by opening and choosing to convert files on the first open with the new software versions.
RDA Comments
Records Management Division (RMD)
10-23-2014
No recommended changes.
Tennessee State Library and Archives
10-23-2014
No recommended changes.
Comptroller Audit Review
10-24-2014
We have reviewed RDA 11074 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
10-24-2014
No recommended changes.
RMD Director
11-04-2014
RDA 11074 is a request for a new RDA. The retention period will be permanent in electronic form. Recommend approval of RDA 11074.
Public Records Commission
12-02-2014
RDA 11074 is approved by PRC.