Record Series Abstract
Records contains but not limited to; reports from agencies, worksheets, correspondences, and final summary report.
Record Series Active
Cut Off at End of
Total Retention Years
Total Retention Months
Retention End Action
Records Holding Reports and Records Assessments are conducted annually. After cutoff, records are to be kept in agency in Electronic format for 5 years then destroyed by state approved methods.
312 Rosa L. Parks
12 mb; 1 cubic feet
Information Shared Outside the State
Does this Record Series Contain Sensitive Information?
Retention Legal Citation
PRC Rules 1210-1-3 (3)
Legal Citation PDF
Record Sample PDF
HP SAN/NAS, HP DL Servers
Windows Server 2003, Windows Storage Server 2008, Microsoft Virtual Server, VMWare Virtual Server
TN Tower, 7th Floor Server Room - Replicated to Secretary of State Disaster Recovery Site
Incremental backup DAILY, full WEEKLY backup, full MONTHLY backup (all to virtual tape and physical tape). Physical backup tapes sent off site to Iron Mountain Vault.
In the event of a Primary Server failure resulting in loss of data, the files would be accessed on the Disaster Recovery servers. If this is not an option due to the scope of the disaster, data would be retrieved from backup tapes previously sent to Iron Mountain.
Data Migration Description
The Information Services Division maintains and migrates data according to system updates, upgrades and replacements. Full procedures are available with the Information Services Division.
Legacy Revision UUID