Core Data
RDA Number
11061
Effective Date
Wed, 09/23/2026
Record Series Abstract
Records contains but not limited to; reports from agencies, worksheets, correspondences, and final summary report.
Record Series Active
Yes
Cut Off at End of
Fiscal Year
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Records Holding Reports and Records Assessments are conducted annually. After cutoff, records are to be kept in agency in Electronic format for 5 years then destroyed by state approved methods.
Worksheet
Record Location
1001 Rep. John Lewis Way North, Nashville TN
File Arrangement
Chronological
Media Format Generated
Electronic
Media Format Generated Summary
Electronic: Text
Electronic: Spreadsheet/Database
Electronic: Email
Media Format Stored
Electronic
Media Format Stored Summary
Electronic: Text
Electronic: Spreadsheet/Database
Electronic: Email
Date Range
2014 - current
Agency
Allotment Code
30513
Annual Accumulation
12 mb; 1 cubic feet
Current Volume
71.7 mb
Record Value
Administrative
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
No
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
5 years
Retention Legal Citation
PRC Rules 1210-1-3 (3)
Electronic Records Plan Inventory
System Name
Records Holding Report and Records Assessment
Hardware Description
Hardware description on file. All equipment meets or exceeds the current standards of the State’s Strategic Technology Solutions (STS) guidance.
Software Description
Software description on file. All software systems are maintained in accordance with the current standards of the State’s Strategic Technology Solutions (STS) guidance.
System Location
On file
Backup Procedures
Incremental backups of daily, weekly, monthly, and annual backup tapes. Tapes are sent to an approved vendor for storage and rotated/recycled according to agency policy and procedures that meet or exceed the current standards of the State’s Strategic Technology Solutions (STS) office.
Disaster Recovery
Disaster recovery plan on file that meets or exceeds the current standards of the State’s Strategic Technology Solutions (STS) office.
Data Migration Description
Migration Strategy on file that meets or exceeds the current standards of the State’s Strategic Technology Solutions (STS) office.
RDA Comments
Records Management Division (RMD)
Thu, 07/23/2026
No recommeded changes.
Tennessee State Library and Archives
Thu, 07/30/2026
No recommended changes.
Comptroller Audit Review
Mon, 08/03/2026
We have reviewed RDA 11061 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
Mon, 08/10/2026
Agency concurs, thank you.
RMD Director
Wed, 08/12/2026
RDA 11061 is a request to revise an RDA. The retention period will remain five years and then destroy. The format will be electronic. The Abstract, Disposition Notes, and Worksheet have been updated. Recommend approval of the request to revise RDA 11061.
Public Records Commission
Wed, 09/23/2026
PRC approves RDA 11061.
