An official website of the Tennessee Secretary of State.
Core Data
RDA Number
3043
Effective Date
Record Series Abstract
Company investments figures & employment Project Overview Forms, TN Tax Incentive Figures, TN infrastructure Figures, TN training Figures, DLWFD Incentive Figures, TVA Incentive figures, Local community incentive and Pilot figures
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
Calendar Year of Project Completion
Total Retention Years
10
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Records are to be kept in original paper and electronic format in agency for ten years. They are to be available for audit and research purposes during this time. When retention period has expired the records are to be destroyed by State approved method
Worksheet
Record Location
312 ROSA PARKS BLVD, 27th Floor,TN Tower NASHVILLE TN 37243
File Arrangement
alpha
Media Format Generated
Both
Date Range
2003 - CURRENT
Allotment Code
33002
Annual Accumulation
8 CU. FT., .2 GIG
Current Volume
30 CU. FT., 1.3017578125 GIG
Record Value
Administrative
Fiscal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
Yes - Original
Essential Record Media Type
Paper
Confidential
No
Confidential Legal Citation
TCA 4-3-730 b,c,e,f
Does this Record Series Contain Sensitive Information?
No
Agency Retention
10 years
Retention Legal Citation
T.C.A. 4-3-730 (b)(c) (e) & (f)
Electronic Records Plan Inventory
System Name
Microsoft Server Active directory file Share Structure
Hardware Description
Server Name AG0319005wf524 Microsoft Window Server Active Directory File Share Structure
Software Description
Microsoft Word, pdf
System Location
Microsoft Window Active Directory File Server located at the State of TN Data Center
Backup Procedures
Nightly incremental backup, weekly full back up on Friday night, monthly full back up on last Friday of the month. Magnetic tape and the tapes are stored off-site at Iron Mountain back up storage facility.
Disaster Recovery
If data becomes lost or corrupted, a RFS will be submitted to OIR requesting a data restoration from the backup tapes containing the lost or corrupted data to its original location on the file server.
Data Migration Description
All Microsoft Office and SQL database products allow for data files to be automatically upgraded to new version of software by opening and choosing to convert files on the first open with the new software versions.
RDA Comments
Records Management Division (RMD)
07-02-2014
No recommended changes.
Tennessee State Library and Archives
08-08-2014
No recommended changes.
Comptroller Audit Review
10-15-2014
We have reviewed RDA 3043 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
10-21-2014
No recommended changes
RMD Director
10-28-2014
RDA 3043 is a request for a revision. The retention period will remain ten years but will add the electronic format to the method of storage. Recommend approval of RDA 3043.
Public Records Commission
12-02-2014
RDA 3043 is approved by PRC