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TBI - Tennessee Incident Based Reporting System (TIBRS) Incident Report Offense

RDA Number
11066
Effective Date
Record Series Abstract
The record series includes forms, reports and databases detailing the Offense involved in crime incidents including location, reporting agency, time and date of a crime incident. This form is used by Law Enforcement Agencies to report information on Offense involved in crime incidents. In order to comply with the Federal Bureau of Investigation's security policy, state auditors will have a criminal background check performed and complete any Security Awareness Training required by such policy in order to review the records covered by this RDA for audit purposes.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
Upon submission by reporting agency.
Total Retention Years
99
Total Retention Months
0
Retention End Action
Permanent
Disposition Notes
The TIBRS form is submitted by the reporting agency in paper or electronic format. Electronic version will be verified for completeness and accuracy before destruction of any paper copy. Records are merged with case files for permanent retention within agency. Electronic records are stored within the TIBRS database system permanently as per law. The incident report must be retained by the submitting agency for the current three year TIBRS audit cycle. In order to comply with the Federal Bureau of Investigation's security policy, state auditors will have a criminal background check performed and complete any Security Awareness Training required by such policy in order to review the records covered by this RDA for audit purposes.
Record Location
901 R.S. GASS Blvd, Nashville, TN 37216
File Arrangement
Numeric
Date Range
1997 to current
Annual Accumulation
Agency will provide an estimate or accurate information once it is available.
Current Volume
N/A
Record Value
Administrative
Historic
Audit Requirements
Both
Information Shared Outside the State
Yes
Shared Agencies
Department of Justice
Essential Record
No
Confidential
No
Confidential Legal Citation
NO
Does this Record Series Contain Sensitive Information?
No
Agency Retention
3 years local, no expiration TBI
Records Center Retention Period
Not submitted to Records Center
System Name
Uniform Crime Reporting (UCRR)
IT-ABC Number
N/A
Hardware Description
Hyper V Enterprise EMS VNX SAN (Virtual Servers access point)
Software Description
VNX 5400 Storage device for SQL Database of the enterprise SAN- MS Sequel Server - 2012
System Location
TBI Headquarters
Backup Procedures
Part of virtual server backed up nightly. Sequel backup - backed up to SAN / other servers. Daily, weekly, and monthly full backups are made.
Disaster Recovery
Once the disaster recovery plan is in place it will be utilized as part of any data migration plan. In development - DR site will be at OIR Data Center South.
Data Migration Description
N/A
Legacy Revision UUID
1954