Record Series Abstract
The records series includes forms, reports and databases detailing the location, reporting agency, time and date of a crime incident. The location, reporting agency, time and date of a crime incident. In order to comply with the Federal Bureau of Investigation's security policy, state auditors will have a criminal background check performed and complete any Security Awareness Training required by such policy in order to review the records covered by this RDA for audit purposes.
Record Series Active
Cut Off at End of
If Other, Explain
Upon submission by reporting agency
Total Retention Years
Total Retention Months
Retention End Action
The TIBRS form is submitted by the reporting agency in paper or electronic format. Electronic version will be verified for completeness and accuracy before destruction of any paper copy. Records are merged with case files for permanent retention within agency. Electronic records are stored within the TIBRS database system permanently as per law. The incident report must be retained by the submitting agency for the current three year TIBRS audit cycle. In order to comply with the Federal Bureau of Investigation's security policy, state auditors will have a criminal background check performed and complete any Security Awareness Training required by such policy in order to review the records covered by this RDA for audit purposes.
901 R.S. GASS Blvd, Nashville, TN 37216
Media Format Generated
Media Format Stored
1997 to current
Agency will provide an estimate or accurate information once it is available.
Information Shared Outside the State
Department of Justice
Confidential Legal Citation
Does this Record Series Contain Sensitive Information?
3 years local, no expiration TBI
Records Center Retention Period
Not submitted to Records Center
Electronic Records Plan Inventory
Uniform Crime Reporting (UCRR)
Hyper V Enterprise EMS VNX SAN (Virtual Servers access point)
VNX 5400 Storage device for SQL Database of the enterprise SAN- MS Sequel Server- 2012
Part of virtual server backed up nightly. Sequel backed up to SAN / other servers. Daily, weekly, and monthly full backups are made.
In development - DR site will be at OIR Data Center South.
Data Migration Description
Once the disaster recovery plan is in place it will be utilized as part of any data migration plan.
Records Management Division (RMD)
No recommended changes
Tennessee State Library and Archives
Consider removing historic value designation as the records will not be transferred to TSLA and will never be available for public research.
Comptroller Audit Review
We have reviewed RDA 11064 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
Due to the security and nature of the records kept TBI does not send any records or case files to the state records center. The TCA confidentiality of TBI records are: 10-7-504(2) General confidentiality 38-6-106 Requests to view records by Governor, Speaker of the House or Senate, and Supreme Court Justice are to be in writing (and not by a designee). 10-7-301 to 10-7-308 Overall records statutes Tennessee Incident Based Reporting System (TIBRS). Due to the security and nature of the records kept TBI does not send any records or case files to the state records center. Since these are new files there is no accumulation or current volume on these files. These files will be kept for 99 years and then destroyed. TBI is not mandated by state audit requirements. However; TBI is internationally accredited through the Commission on Accreditation for Law Enforcement Agencies (CALEA) since 1994. The bureau has been successfully re-accredited every three years since 1997. There are 480 Standards that we have to meet. It is not mandated by laws or rules. These forms are collected electronically for historical purposes and the Crime Statistics Program is the source for the Crime Statistics Data requirements which provides the information for five of TBI's Annual Reports (Crime in Tennessee, Crime on Campus, Hate Crimes, Law Enforcement Officers Killed and Assaulted, School Crime Report, and Domestic Violence Report). Some TBI records are stored off-site at Iron Mountain and then they are backed-up at Data Center South. TBI stores file on the Virtual Server, HP Server running 2012R2 with MS Office. TBI does not have any metadata files.
RDA 11064 is a request for a new RDA. The records series will be generated in paper and electronic format. The record will be maintained permanently in electronic format. Recommend approval of RDA 11064.