An official website of the Tennessee Secretary of State.
Core Data
RDA Number
11064
Effective Date
Record Series Abstract
The records series includes forms, reports and databases detailing the location, reporting agency, time and date of a crime incident. The location, reporting agency, time and date of a crime incident. In order to comply with the Federal Bureau of Investigation's security policy, state auditors will have a criminal background check performed and complete any Security Awareness Training required by such policy in order to review the records covered by this RDA for audit purposes.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
Upon submission by reporting agency
Total Retention Years
99
Total Retention Months
0
Retention End Action
Permanent
Disposition Notes
The TIBRS form is submitted by the reporting agency in electronic format. Records are merged with case files for permanent retention within agency. Electronic records are stored within the TIBRS database system permanently as per law. The incident report must be retained by the submitting agency for the current three year TIBRS audit cycle. In order to comply with the Federal Bureau of Investigation's security policy, state auditors will have a criminal background check performed and complete any Security Awareness Training required by such policy in order to review the records covered by this RDA for audit purposes.
Worksheet
Record Location
901 R.S. GASS Blvd, Nashville, TN 37216
File Arrangement
Numeric
Media Format Generated
Electronic
Media Format Generated Summary
Electronic: Spreadsheet/Database
Media Format Stored
Electronic
Media Format Stored Summary
Electronic: Spreadsheet/Database
Date Range
1995 to Current
Agency
Allotment Code
34800
Annual Accumulation
Agency will provide an estimate or accurate information once it is available.
Current Volume
135933.94 MB
Record Value
Administrative
Legal
Audit Requirements
Both
Information Shared Outside the State
Yes
Shared Agencies
Department of Justice
Essential Record
No
Confidential
No
Confidential Legal Citation
NO
Does this Record Series Contain Sensitive Information?
No
Agency Retention
permanent
Records Center Retention Period
Not submitted to Records Center
Retention Legal Citation
TCA 38-10-101, no expiration
Electronic Records Plan Inventory
System Name
Uniform Crime Reporting (UCRR)
Hardware Description
Hyper V Enterprise EMS VNX SAN (Virtual Servers access point)
Software Description
VNX 5400 Storage device for SQL Database of the enterprise SAN- MS Sequel Server- 2012
System Location
TBI Headquarters, 901 R.S. Gass Blvd., Nashville, TN 37216
Backup Procedures
TBI TID System and Data Recovery Summary. Routines are regularly scheduled for automated backups to the TBI TID Data Storage complex. This storage complex actively replicates all production data from the TBI Central Data Center to the alternate State of Tennessee DR Data Center. This creates primary and alternate source of data backup for repositories. Either of these data backups, local or replicated can be used for local recovery of databases. The Information Systems and CJIS Divisions also maintain an alternate processing site for redundant backup of critical systems in the State of Tennessee Data Center located in Smyrna. The backup and restoration of systems critical and non-critical, are continuously backed up and are capable of being restored simultaneously.
Disaster Recovery
TBI TID System and Data Recovery Summary. Routines are Regularly scheduled for automated backups to the TBI TIC Data Storage complex. This storage complex actively replicates all production data from the TBI Central Data Center to the alternated State of Tennessee DR Data Center. This creates primary and alternate source of stat backup for repositories. Wither of these data backups, local or replicated can be used for local recovery of databases. The Information Systems and CJIS Divisions also maintain an alternate processing site for redundant backup of critical systems in the State of Tennessee Data Center located in Smyrna. The backup and restoration of systems is such that all production systems, critical and non-critical, are continuously backed up and are capable of being restored simultaneously.
Data Migration Description
These repositories are considered critical to the operations of TBI information systems are are include in the state approved TBI Disaster Recovery Plan.
RDA Comments
Records Management Division (RMD)
08-24-2023
No recommended changes.
Tennessee State Library and Archives
08-29-2023
No recommended changes.
Comptroller Audit Review
08-25-2023
We have reviewed RDA 11064 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
08-29-2023
Concur.
RMD Director
08-31-2023
RDA 11064 is a request to revise an RDA. The retention period will remain permanent. The format will be electronic. The Disposition Notes and Worksheet have been updated. Recommend approval of the request to revise RDA 11064.
Public Records Commission
09-28-2023
PRC approves RDA 11064.