An official website of the Tennessee Secretary of State.
Core Data
RDA Number
11118
Effective Date
Record Series Abstract
Files contain day-to-day administrative info, detailed emergency actions to be taken by each department/divison within the State of TN. This is the Tennessee Emergency Management Agency's (TEMA's) guideline and procedures that is used during an emergency disaster.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
Reviewed annually/updated as required
Total Retention Years
0
Total Retention Months
0
Retention End Action
Permanent
Disposition Notes
Records are to be maintained permanently at agency. Records are to be maintained in electronic format as long as the electronic content has been verified and will be maintanined permantly on agency server.
Worksheet
Record Location
TN Military Department TEMA 3041 Sidco Dr. Nashville, TN 37204
File Arrangement
Alpha & Numeric
Media Format Generated
Both
Media Format Stored
Electronic
Date Range
1978 - current
Agency
Allotment Code
34104
Annual Accumulation
1 cu. ft., 2 GB
Current Volume
3 cu. ft., 48 GB
Record Value
Administrative
Legal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
Yes - Original
Essential Record Stored
On-site in TEMA offices at TN Military Department, 3041 Sidco Dirive, Nashville
Essential Record Media Type
Electronic
Confidential
No
Confidential Legal Citation
10-7-504 (3)
Does this Record Series Contain Sensitive Information?
No
Agency Retention
permanent
Retention Legal Citation
10-7-504 (3)
Electronic Records Plan Inventory
System Name
TEMA Servers meets OIR standards
Hardware Description
Emergency plans within TEMA servers daily
Software Description
Microsoft Access 2003 and Microsoft SQL Server 2005
System Location
TEMA HQ 3041 Sidco Drive, Nashville TN 37204
Backup Procedures
Backed up nightly
Disaster Recovery
Restore the files from backup
Data Migration Description
Extract-Transform-Load
RDA Comments
Records Management Division (RMD)
07-23-2015
No recommended changes.
Tennessee State Library and Archives
07-27-2015
No recommended changes.
Comptroller Audit Review
07-23-2015
We have reviewed RDA 11118 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
07-28-2015
No additional changes are required, please submit. C Lysinger
RMD Director
09-15-2015
RDA 11118 is a request for a new RDA. The records series will be retained permanently in an electronic format. Recommend approval of request to create RDA 11118.
Public Records Commission
10-13-2015
PRC approves RDA 11118.