An official website of the Tennessee Secretary of State.
Core Data
RDA Number
11116
Effective Date
Record Series Abstract
Institutional Bonds and Agent Bonds, Letters of Credit, and Proof of Annual Premiums Paid
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
Calendar year following the closure of the institution
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Institutional Bonds and Agent Bonds will be retained with the agency for the life of the institution plus 5 calendar years from the end of the calendar year of the institution's closure. When the 5 year retention period expires the record will then be destroyed according to standards for secured information.
Worksheet
Record Location
Tennessee Higher Education Commission, Division of Postsecondary State Authorization Secure File Room,Parkway Towers 404 James Robertson Parkway, Nashville, TN 37243
File Arrangement
Alphabetical by institution name
Media Format Generated
Paper
Media Format Stored
Paper
Date Range
1974 to current
Allotment Code
33201
Annual Accumulation
.25 cu ft
Current Volume
9 cu ft
Record Value
Administrative
Legal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
Yes - Original
Essential Record Stored
Parkway Towers 404 James Robertson Parkway, Suite 1900. DPSA locked fire cabinet in locked file room.
Essential Record Media Type
Paper
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
Life of the institution plus 5 years from the end of the calendar year following its closure.
Records Center Retention Period
N/A
RDA Comments
Records Management Division (RMD)
06-04-2015
No recommended changes.
Tennessee State Library and Archives
06-04-2015
No recommended changes.
Comptroller Audit Review
06-08-2015
We have reviewed RDA 11116 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
06-09-2015
Thank you.
RMD Director
06-09-2015
RDA 11116 is a request for a new RDA. The retention period will be five years after the closure of the institution. The format will be paper. Recommend approval of RDA 11116.
Public Records Commission
06-23-2015
PRC approves RDA 11116.