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Legal and Criminal Divisions: Criminal and Civil Recipient Case Files

RDA Number
11052
Effective Date
Record Series Abstract
Records may include but are not limited to court documents, research materials, personnel records of employers, affidavits of custodians of records, witness statements, affidavits of witnesses, investigative reports ACCENT screens, Interchange screens, attorney & legal assistant's notes, records of medical claims, tax records, financial records, recordings of witness and/or suspect interviews, and correspondence.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
Case is closed
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
These records are kept 5 years in the event that a new complaint is received on the same subject during that time period. Records in paper format are kept in agency for 5 years. They may be sent to state records center for storage. Electronic records are stored on servers in agency for the 5 year retention period. Electronic images converted from paper will be verified for accuracy before paper copy is destroyed.
Allotment Code
317.12
Record Location
615 Mainstream Drive, 1st floor Nashville TN
File Arrangement
Chronological
Date Range
2007 to present
Record Value
Administrative
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
No
Confidential
No
Confidential Legal Citation
TCA: 71-5-2601 and 40-30-102
Does this Record Series Contain Sensitive Information?
No
Agency Retention
5 years
Records Center Retention Period
0
System Name
File Server -- ag0319006wf538
Hardware Description
VMWare server
Software Description
Microsoft Server 2003 R2
System Location
Data Center South, Smyrna
Backup Procedures
daily incremental backups monthly full backup backups moved offsite biweekly
Disaster Recovery
Restore from backup
Data Migration Description
Physical records are scanned to pdf and stored on the agency file server.
Legacy Revision UUID
1927