Record Series Abstract
Records created from merger of the recipient files from the Program Integrity Division, Criminal Investigation Division, and Legal Division. Records may include but are not limited to court documents, research materials, personnel records with affidavits of custodians of records, witness statements, investigative reports, attorney & legal assistant's notes, records of medical claims, tax records, real property records, and correspondence.
Record Series Active
Cut Off at End of
If Other, Explain
After the case files are closed in each division and then merged.
Total Retention Years
Total Retention Months
Retention End Action
Records are generated and maintained electronically. All documents will be formatted as electronic files, verified and approved. The electronic files will be retained by the Office of Inspector General permanently using state approved software CACTUS-Civil and Criminal case tracking system, which does not allow the deletion of records. The Office of Inspector General maintains files to link and pursue repeat offenders, co-conspirators, and to complete statutory reporting requirements.
665 Mainstream Drive, 1st floor Nashville TN
Media Format Generated
Media Format Generated Summary
Media Format Stored
Media Format Stored Summary
2007 to present
Information Shared Outside the State
Confidential Legal Citation
Does this Record Series Contain Sensitive Information?
Records Center Retention Period
Retention Legal Citation
Electronic Records Plan Inventory
OIGUAT and OIGPRD in Oracle shared environment
Oracle databases running on real application servers maintained by STS
STS Data Centers (replicated across South Data Center (Smyrna) and North Data Center (Nashville))
archive logs daily incremental backups weekly full backup DDR to tape every 30 days tapes offsite biweekly
replication across data centers and archive logs facilitates a one-hour point-in-time recovery
Data Migration Description
A home-grown windows application (Case Tracking System (CTS)) is installed on appropriate client machines. It is through the CTS software that data is moved to the oracle database.
Records Management Division (RMD)
No recommended changes.
Tennessee State Library and Archives
No recommended changes.
Comptroller Audit Review
We have reviewed RDA 11051 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
7-13-2020 Agency Concurs
RDA 11051 is a request to revise an RDA. The retention period will change from five years and destroy to Permanent. The format will be electronic. The Abstract, Disposition Notes, and Worksheet have been updated. Recommend approval of the request to revise RDA 11051.