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Office of Inspector General, Criminal and Civil Files

RDA Number
11050
Effective Date
Record Series Abstract
Investigative files: including court documents, tax information, photographs, drivers' license information, criminal histories, witness statements, suspect statements, miranda warnings, TennCare recipient records, provider records, pharmacy records, legal files, and fiscal files. Replaces RDA's 3057, 3058, 3059, & 3060.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
When case is closed
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Records will be maintained in agency for five years. Paper records converted to electronic may be destroyed after verification of the images. Electronic records will be maintained on agency server for five years and then deleted.
Allotment Code
317.12
Record Location
Office of Inspector General
File Arrangement
Closure Date
Date Range
2008 to current
Annual Accumulation
100 cu ft
Current Volume
268 cu ft
Record Value
Administrative
Fiscal
Legal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
No
Confidential
No
Confidential Legal Citation
TCA 71-5-2601, 40-30-102
Does this Record Series Contain Sensitive Information?
No
Agency Retention
5
Records Center Retention Period
0
System Name
File Server -- ag0319006wf538
Hardware Description
VMWare server
Software Description
Microsoft Server 2003 R2
System Location
Data Center South, Smyrna
Backup Procedures
daily incremental backups monthly full backup backups moved offsite biweekly
Disaster Recovery
Restore from backup
Data Migration Description
Physical records are scanned to pdf and stored on the agency file server.
Legacy Revision UUID
1920