An official website of the Tennessee Secretary of State.
Core Data
RDA Number
11045
Effective Date
Record Series Abstract
License applications for all institutions regulated by the department including, but not limited to, an industrial loan & thrift company, insurance premium finance company, title pledge lender company, check casher company, deferred presentment company, mortgage company, or mortgage loan originator investigated by the department and denied by the commissioner. The investigation and denial letter outline the basis for our denial and findings of the investigation.
Record Series Active
Yes
Cut Off at End of
Calendar Year
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
The files are to be cut off at the end of each calendar year then, maintain in agency 5 years then destroy. Any paper migrated to electronic will be verified, upon verification paper will be destroyed.
Worksheet
Record Location
CITIZENS PLAZA BUILDING 400 DEADERICK STREET, 6TH FLOOR NASHVILLE, TN 37243
File Arrangement
ALPHA
Date Range
to
Allotment Code
33600
Annual Accumulation
2 CU FT / .1 GB
Current Volume
10 CU FT / 1 GB
Record Value
Administrative
Legal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
No
Confidential
No
Confidential Legal Citation
TCA 45-1-120(a)
Does this Record Series Contain Sensitive Information?
No
Agency Retention
5 YEARS
Records Center Retention Period
0 YEARS
Electronic Records Plan Inventory
System Name
AG0319006WF503
Hardware Description
VMware, OIR Data Center File Server.
Software Description
Adobe PDF
System Location
OIR Data Center North
Backup Procedures
Daily by OIR following OIR established policy and procedures.
Disaster Recovery
OIR network recovery following OIR established policy and procedures.
Data Migration Description
Migrate to VMware or ECM
RDA Comments
Records Management Division (RMD)
02-07-2014
No recommended changes.
Tennessee State Library and Archives
02-10-2014
No recommended changes.
Comptroller Audit Review
06-03-2014
We have reviewed RDA 11045 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
06-05-2014
Agency concurs with RMD, TSLA and Audit.
RMD Director
08-27-2014
RDA 11045 is a request for a new RDA. The agency is requesting a retention period of five years in paper/electronic format. Recommend approval of RDA 11045.
Public Records Commission
09-10-2014
PRC approved RDA 11045.