An official website of the Tennessee Secretary of State.
Core Data
RDA Number
11158
Effective Date
Record Series Abstract
Legal memoranda, documents containing analyses prepared by legal counsel, tax policy analyst opinions, and similar materials addressing the application of laws administered by the Department of Revenue that are determined to have ongoing research value.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
From the determination by the department that the materials no longer have research value.
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
The files are to be cut off from the determination by the department that the materials no longer have research value. Paper records may be scanned onto server, and once verified for accuracy, paper will be destroyed. The files will then be destroyed by state-approved methods after five years.
Worksheet
Record Location
500 Deaderick Street, Andrew Jackson Bldg.
File Arrangement
Alphanumeric, Chronological
Media Format Generated
Both
Date Range
2010 to current
Agency
Allotment Code
34700
Annual Accumulation
2 cu ft 15GB
Current Volume
18 cu ft 110GB
Record Value
Administrative
Legal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
No
Confidential
No
Confidential Legal Citation
TCA 67-1-1492, 67-1-102, 67-1-105, 67-1-1702.
Does this Record Series Contain Sensitive Information?
No
Agency Retention
5 Years 0 Months
Records Center Retention Period
0
Retention Legal Citation
TCA 67-1-1492, 67-1-102, 67-1-105, 67-1-1702.
Electronic Records Plan Inventory
System Name
Revenue File Servers
Hardware Description
Network Attached Storage (NAS)
Software Description
Word, Excel, PDF, documents and images
System Location
Strategic Technology Solutions (STS) South Data Center hosts the Revenue servers that comply with Statewide and TDOE Electronic Records Policy.
Backup Procedures
STS data backup procedures consist of daily incremental back ups, and weekly total back ups on the weekend. The process for backing up data from STS South Data Center is to mirror the information at the STS North Data Center, and then create a weekly back up tape.
Disaster Recovery
Disaster starts with a ticket or remedy request placed with STS for network recovery following STS recovery procedure with a goal of 8 hours.
Data Migration Description
Data is stored on the file servers with the appropriate file extensions.
RDA Comments
Records Management Division (RMD)
10-04-2018
No recommended changes.
Tennessee State Library and Archives
10-04-2018
No recommended changes.
Comptroller Audit Review
10-04-2018
We have reviewed RDA 11158 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
10-11-2018
Agency concurs.
RMD Director
10-12-2018
RDA 11158 is a request to create an RDA. The retention period will be five years and destroy. The format will be paper/electronic. Recommend approval of request to create RDA 11158.
Public Records Commission
10-30-2018
PRC approves RDA 11158.