Record Series Abstract
Legal memoranda, documents containing analyses prepared by legal counsel, tax policy analyst opinions, and similar materials addressing the application of laws administered by the Department of Revenue that are determined to have ongoing research value.
Record Series Active
Cut Off at End of
If Other, Explain
From the determination by the department that the materials no longer have research value.
Total Retention Years
Total Retention Months
Retention End Action
The files are to be cut off from the determination by the department that the materials no longer have research value. Paper records may be scanned onto server, and once verified for accuracy, paper will be destroyed. The files will then be destroyed by state-approved methods after five years.
500 Deaderick Street, Andrew Jackson Bldg.
Media Format Generated
2010 to current
2 cu ft 15GB
18 cu ft 110GB
Information Shared Outside the State
Confidential Legal Citation
TCA 67-1-1492, 67-1-102, 67-1-105, 67-1-1702.
Does this Record Series Contain Sensitive Information?
5 Years 0 Months
Records Center Retention Period
Electronic Records Plan Inventory
Revenue File Servers
Network Attached Storage (NAS)
Word, Excel, PDF, documents and images
Strategic Technology Solutions (STS) South Data Center hosts the Revenue servers that comply with Statewide and TDOE Electronic Records Policy.
STS data backup procedures consist of daily incremental back ups, and weekly total back ups on the weekend. The process for backing up data from STS South Data Center is to mirror the information at the STS North Data Center, and then create a weekly back up tape.
Disaster starts with a ticket or remedy request placed with STS for network recovery following STS recovery procedure with a goal of 8 hours.
Data Migration Description
Data is stored on the file servers with the appropriate file extensions.
Records Management Division (RMD)
No recommended changes.
Tennessee State Library and Archives
No recommended changes.
Comptroller Audit Review
We have reviewed RDA 11158 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
RDA 11158 is a request to create an RDA. The retention period will be five years and destroy. The format will be paper/electronic. Recommend approval of request to create RDA 11158.