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BANK DIVISION APPLICATIONS

RDA Number
11041
Effective Date
Record Series Abstract
Applications, including but not limited to, forming a new institution; renewing a license; establishing a branch; denials; withdrawals; any application never followed up on by the applicant; any application in which the transaction did not close or take place; and all application related documents for all institutions regulated by the bank division.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
After transaction is effective or consummated or office has opened or license issued, date the application is denied or date the applicant advises the division that the application is withdrawn or the date the applicant is notified that a file has been closed due to lack of activity.
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Maintain in agency for 5 years after transaction is effective or consummated or office has opened or license issued (i.e. institution has merged, opened, notified the division of the transaction date via written letter or e-mail), date the application is denied or date the applicant advises the division that the application is withdrawn or the date the applicant is notified that a file has been closed due to lack of activity (i.e. the date the letter or e-mail advises that the file is closed due to inactivity), then destroy. Any paper migrated to electronic will be verified, upon verification paper will be destroyed.
Allotment Code
33600
Record Location
312 Rosa L. Parks Avenue TN Tower, 26th Floor Nashville, TN 37243
File Arrangement
ALPHA
Date Range
to
Annual Accumulation
8 cu. ft./ 1.13 GB
Current Volume
36 cu. ft./ 10.16 GB
Record Value
Administrative
Legal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
No
Confidential
No
Confidential Legal Citation
TCA 45-1-120(a), 45-7-216
Does this Record Series Contain Sensitive Information?
No
Agency Retention
5 YEARS
Records Center Retention Period
0 YEARS
Record Sample PDF
System Name
TDFI Imaging
Hardware Description
VMware, OIR Data Center File Server. Database server location CF0119006WB002
Software Description
.NET/SQL Server 2005, Windows Server 2003
System Location
OIR Data Center North
Backup Procedures
Daily by OIR following OIR Established policy and procedures
Disaster Recovery
OIR Network recovery following OIR established policy and procedures
Data Migration Description
Remain the same or migrate to new imaging solution
Legacy Revision UUID
1908