Record Series Abstract
Applications, including but not limited to, forming a new institution; renewing a license; establishing a branch; denials; withdrawals; any application never followed up on by the applicant; any application in which the transaction did not close or take place; and all application related documents for all institutions regulated by the bank division.
Record Series Active
Cut Off at End of
If Other, Explain
After transaction is effective or consummated or office has opened or license issued, date the application is denied or date the applicant advises the division that the application is withdrawn or the date the applicant is notified that a file has been closed due to lack of activity.
Total Retention Years
Total Retention Months
Retention End Action
Maintain in agency for 5 years after transaction is effective or consummated or office has opened or license issued (i.e. institution has merged, opened, notified the division of the transaction date via written letter or e-mail), date the application is denied or date the applicant advises the division that the application is withdrawn or the date the applicant is notified that a file has been closed due to lack of activity (i.e. the date the letter or e-mail advises that the file is closed due to inactivity), then destroy. Any paper migrated to electronic will be verified, upon verification paper will be destroyed.
312 Rosa L. Parks Avenue TN Tower, 26th Floor Nashville, TN 37243
8 cu. ft./ 1.13 GB
36 cu. ft./ 10.16 GB
Information Shared Outside the State
Confidential Legal Citation
TCA 45-1-120(a), 45-7-216
Does this Record Series Contain Sensitive Information?
Records Center Retention Period
Legal Citation PDF
VMware, OIR Data Center File Server. Database server location CF0119006WB002
.NET/SQL Server 2005, Windows Server 2003
OIR Data Center North
Daily by OIR following OIR Established policy and procedures
OIR Network recovery following OIR established policy and procedures
Data Migration Description
Remain the same or migrate to new imaging solution
Legacy Revision UUID