An official website of the Tennessee Secretary of State.
Core Data
RDA Number
11039
Effective Date
Record Series Abstract
Tracking on corporate data, reports, applications and examination data including, but not limited to, state chartered banks, trust companies,Business and Industrial Development Corporations (BIDCOS) and money transmitters.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
NO CUT OFF
Total Retention Years
0
Total Retention Months
0
Retention End Action
Permanent
Disposition Notes
The data is to be maintained consistent with the RDA for bank division examinations and bank division applications. Information maintained in Archive Section of Examcall regarding Inactive Legacy and Structure Data of institutions, should be maintained as a permanent record of the division and should not be deleted. Disposition Notes Agency will maintain paper and electronic records in agency permanently.
Worksheet
Record Location
TN Dept. of Financial Institutions Citizens Plaza Building 400 Deaderick Street, 6th Floor Nashville, TN 37243
File Arrangement
ALPHA
Date Range
to
Allotment Code
33600
Annual Accumulation
1 cu. ft./ 3 MB
Current Volume
1 cu. ft./ 61 MB
Record Value
Administrative
Legal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
No
Confidential
No
Confidential Legal Citation
TCA 45-1-120(a), 45-7-216, 45-2-1603
Does this Record Series Contain Sensitive Information?
No
Agency Retention
Permanent
Records Center Retention Period
NONE
Electronic Records Plan Inventory
System Name
ExamCall
Hardware Description
Database server location CF0119006WB001
Software Description
Power Builder, SQL Server 2005
System Location
OIR Data Center North
Backup Procedures
Daily by OIR following OIR Established policy and procedures
Disaster Recovery
OIR Network recovery following OIR established policy and procedures
Data Migration Description
Remain the same or migrate to new SQL database
RDA Comments
Records Management Division (RMD)
01-09-2014
RDA submitted is incomplete. RDA mentions paper records; no information provided on paper storage. Worksheet is incomplete: no information provided on record location, range, volume, reference, essential nature, and format. No legal citations provided. No sample provided. Records that are maintained electronically must have completed Electronics Plan Inventory. Agency has been notified of these discrepancies. 2-6-14: Received information from agency to update and revise RDA. 2-7-14: Cut off to reflect abstract or disposition. Agency says they \\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\"do not have a cut off/archive period.\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\"
Tennessee State Library and Archives
02-10-2014
Recommend stating explicitly in disposition notes that both paper and electronic records are to be retained permanently in agency.
Comptroller Audit Review
04-30-2014
We have reviewed RDA 11039 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
05-08-2014
Agency concurs with RMD, TSLA and Audit.
RMD Director
05-09-2014
RDA 11039 is a request for a new RDA. The record will be kept permanently in agency in paper and electronic format. Recommend approval of the RDA with the following changes recommended by TSLA and agreed to by agency. Disposition Notes - add \\\"Agency will maintain paper and electronic records in agency permanently.\\\"
Public Records Commission
05-27-2014
RDA approved with the following changes: Disposition Notes - add \"Agency will maintain paper and electronic records in agency permanently.\"