Record Series Abstract
Records of district attorney generals criminal investigation. Records include but not limited to; Correspondence, photographs, interviews, law enforcement reports, medical files, collateral documentation received for the investigation, and working papers.
Record Series Active
Cut Off at End of
If Other, Explain
After completion of investigation, case closure, or the conclusion of all court proceedings.
Total Retention Years
Total Retention Months
Retention End Action
Files are cut off upon completion of all proceedings or appeals and conclusion of case, maintained for five years, and destroyed at expiration of retention by state approved methods. Files may be retained longer based on the administrative needs of each office. Records may be maintained in either paper or electronic format, as long as the electronic content has been verified for completeness, accuracy, and usability. Records in electronic format shall be maintained in Finance and Administration (F&A)/Strategic Technology Solutions (STS)approved software and server environment. Any sensitive or confidential information contained therein shall be destroyed according to standards for destruction of confidential information.
District Attorney Generals offices around the state.
Media Format Generated
1930 to current
Varies according to office. Each District office shall track annual accumulation.
Varies according to office. Each District office shall document current volume.
Information Shared Outside the State
Shared with other state and federal law enforcement and judicial organizations.
Yes - Original
Essential Record Stored
Essential record is stored at each district office. Format may be paper, film, or electronic.
Essential Record Media Type
Confidential Legal Citation
T.C.A. 10-7-504 (a)(5)
Does this Record Series Contain Sensitive Information?
Records Center Retention Period
Electronic Records Plan Inventory
Records Officer shall document system name
All hardware for maintaining the records series shall be maintained in accordance with the current standards of the Strategic Technology Solutions (STS)
All software for maintaining the records series shall be maintained in accordance with the current standards of the Strategic Technology Solutions (STS). Agency shall use File Types and Formats that are considered High Confidence by STS.
Each district shall document the system location and report it to agency records officer.
Backup procedures shall be maintained in accordance with the current standards of the Strategic Technology Solutions (STS). Backup procedures shall be reviewed and tested annually.
Each district shall have a detailed Disaster Recovery Plan for the system in accordance with the current standards of the Strategic Technology Solutions (STS). Disaster Recovery plans shall be reviewed annually. Each district is to communicate this with central office for reference purposes.
Data Migration Description
Each district shall have a detailed plan for migrating the electronic records in case of a software upgrade/change, hardware replacement, or a disaster.Each district is to communicate this with central office for reference purposes.
Records Management Division (RMD)
No recommended changes.
Tennessee State Library and Archives
No recommended changes.
Comptroller Audit Review
We have reviewed RDA 11152 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
RDA 11152 is a request to create a new RDA. The retention period will be five years and the format will be paper/electronic/film. Recommend approval of request to create RDA 11152.