An official website of the Tennessee Secretary of State.
Core Data
RDA Number
11002
Effective Date
Record Series Abstract
Documents related to grants maintained by the TDOE, including but not limited to, moitoring reports, discretionary grants, invoices, etc.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
Files are to be cut off at the end of the complete grant awards year (programmatic & financial); maintain in the agency three years and then destroy.
Total Retention Years
3
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Files are to be cut off at the end of the complete grant awards year (programmatic & financial); maintain in the agency 1 year, then send to SRC and hold for 2 years and then destroy.
Worksheet
Record Location
710 James Robertson Parkway
File Arrangement
other: Fiscal/Grant Year
Media Format Generated
Paper
Media Format Stored
Paper
Date Range
to
Agency
Allotment Code
331
Annual Accumulation
20 cu. ft
Current Volume
280 cu. ft.
Record Value
Administrative
Fiscal
Legal
Audit Requirements
Both
Information Shared Outside the State
Yes
Shared Agencies
Department of Education
Essential Record
No
Essential Record Media Type
Paper
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
3 years
Records Center Retention Period
2 years
Retention Legal Citation
34 CFR 80.42
RDA Comments
Records Management Division (RMD)
03-13-2013
Approved prior to RDA web application implementation.
Tennessee State Library and Archives
03-13-2013
Approved prior to RDA web application implementation.
Comptroller Audit Review
03-13-2013
Approved prior to RDA web application implementation.
Agency Records Officer
03-13-2013
Approved prior to RDA web application implementation.
RMD Director
03-13-2013
Approved prior to RDA web application implementation.