An official website of the Tennessee Secretary of State.
Core Data
RDA Number
11008
Effective Date
Record Series Abstract
Framework/Self-assessment, District Information, Compliance Package and Correspondence. The records establish compliance within provisions of the S>A>V>E> Act, a state mandate for school systems.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
Cut off at the end of grant awards period.
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Records are kept in agency until the end of the grant awards period in case they are needed for grant compliance. After the Cut Off the records will be transferred to the state records center for the remainder of the retention period and then destroyed by state approved methods. The records are used for reporting to the Legislative body on an annual basis. Information is obtained to research and document policy and procedures compliance.
Worksheet
Record Location
710 James Robertson Pkwy, Andrew Johnson Tower, Nashville, TN; 9th Floor.
File Arrangement
Alphabetical
Media Format Generated
Paper
Media Format Stored
Paper
Date Range
9/2008 till current
Agency
Allotment Code
33101
Annual Accumulation
1 cubic ft.
Current Volume
2 cubic Ft.
Record Value
Administrative
Fiscal
Legal
Audit Requirements
Both
Information Shared Outside the State
Yes
Shared Agencies
With Federal Agencies
Essential Record
Yes - Original
Essential Record Stored
710 James Robertson Pkwy, Andrew Johnson Tower, Nashville, TN 37243
Essential Record Media Type
Paper
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
until the end of grant awards period.
Records Center Retention Period
5 years
Retention Legal Citation
T.C.A. 49-6-811 & 49-6-813
RDA Comments
Records Management Division (RMD)
06-10-2013
Disposition Notes: a different cut off is indicated than previously stated. Please clarify. Record Value: should include Fiscal. Audit Requirements: please indicate if records are subject to Federal Audit and update "Information Shared Outside of State" to reflect this.
Tennessee State Library and Archives
07-25-2013
TSLA concurs with RMD comments.
Comptroller Audit Review
08-26-2013
We have reviewed RDA 11008 from an audit standpoint. We recommend changing retention period to 5 years and clarifying the disposition notes to match cut off and retention, the last sentence seems to indicate records may be disposed of early. Change Audit requirements to State and Federal (TCA 49-6-813) with the record value changed to include Fiscal.
Agency Records Officer
09-06-2013
Information corrected.
RMD Director
10-18-2013
RDA 11008 is a request for a new RDA. Recommend approval with the following changes: Record Series Title: S.A.V.E. (Schools Against Violence in Education) Act Documents Retention Period: 5 years Disposition Notes: Records are kept in agency until the end of the grant awards period in case they are needed for grant compliance. After the Cut Off the records will be transferred to the state records center for the remainder of the retention period and then destroyed by state approved methods. The records are used for reporting to the Legislative body on an annual basis. Information is obtained to research and document policy and procedures compliance. Record Value: add Fiscal Audit: change to Both Information Shared Outside of State: Yes with Federal Agencies Agency Retention: 0 years Records Center Retention: 5 years Legal Citation T.C.A. 49.6.811 & 49.6.813
Public Records Commission
11-20-2013
Approved with the following changes: Record Series Title: S.A.V.E. (Schools Against Violence in Education) Act Documents Retention Period: 5 years Disposition Notes: Records are kept in agency until the end of the grant awards period in case they are needed for grant compliance. After the Cut Off the records will be transferred to the state records center for the remainder of the retention period and then destroyed by state approved methods. The records are used for reporting to the Legislative body on an annual basis. Information is obtained to research and document policy and procedures compliance. Record Value: add Fiscal Audit: change to Both Information Shared Outside of State: Yes with Federal Agencies Agency Retention: 0 years Records Center Retention: 5 years Legal Citation T.C.A. 49.6.811 & 49.6.813