An official website of the Tennessee Secretary of State.
Core Data
RDA Number
11027
Effective Date
Record Series Abstract
Pregnancy Risk Assessment & Monitoring System (PRAMS) surveys. Random sample of new mothers surveying pre and post pregnancy behaviors to assess birth outcomes.
Record Series Active
Yes
Cut Off at End of
Calendar Year
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Files are cut off at the end of each calendar year, maintained in Agency for one year, transferred to the State Records Center for four years, and are destroyed following expiration of retention period. Total retention is five years, per recommendation from the Center for Disease Control.
Worksheet
Record Location
6th Floor Cordell Hull Building 425 Fifth Avenue North Nashville, TN 37243
File Arrangement
Survey batch number
Media Format Generated
Paper
Media Format Stored
Paper
Date Range
2009-current
Agency
Allotment Code
34320
Annual Accumulation
4 cubic feet
Current Volume
9 cubic feet
Record Value
Administrative
Audit Requirements
None
Information Shared Outside the State
Yes
Shared Agencies
Centers for Disease Control
Essential Record
No
Confidential
No
Confidential Legal Citation
Health Information Portability and Accountablility Act (HIPAA). Identifiable personal health information.
Does this Record Series Contain Sensitive Information?
No
Agency Retention
Current year
Records Center Retention Period
4
Retention Legal Citation
CFR 45 92.42
RDA Comments
Records Management Division (RMD)
09-05-2013
No recommended changes.
Tennessee State Library and Archives
09-05-2013
No recommended changes.
Comptroller Audit Review
09-10-2013
We have reviewed RDA 11027 from an audit standpoint. We recommend changing retention period to 5 years.
Agency Records Officer
09-16-2013
No comments
RMD Director
09-24-2013
RDA 11027 is a request for a new RDA. Recommend approval with the retention period changed to 5 years. Change to 5 years in Total retention, Disposition Notes, and Records Center Retention.
Public Records Commission
11-20-2013
Approved with the following changes: Change to 5 years in Total retention, Disposition Notes, and Records Center Retention.