An official website of the Tennessee Secretary of State.
Core Data
RDA Number
11011
Effective Date
Record Series Abstract
This records series includes but is not limited to confidential records relating to court and school security assessments, Non-Tennessee Law Enforcement Training Academy (TLETA) training programs,and consultations provided by TLETA.
Record Series Active
Yes
Cut Off at End of
Calendar Year
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Maintain in agency for 5 years, then destroy by state approved methods.
Worksheet
Record Location
TN Law Enforcement Training Academy 3025 Lebanon Pike Nashville, TN 37214
File Arrangement
Alpha
Date Range
to
Allotment Code
33511
Annual Accumulation
3 cu. ft./8.9 GB
Current Volume
150 cu.ft/44.5 GB
Record Value
Administrative
Legal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
No
Essential Record Stored
TN Law Enforcement Training Academy 3025 Lebanon Pike Nashville, TN 37214
Essential Record Media Type
Paper
Confidential
No
Confidential Legal Citation
TCA Section 10-7-504
Does this Record Series Contain Sensitive Information?
No
Agency Retention
5 years
Records Center Retention Period
N/A
Electronic Records Plan Inventory
System Name
Acadis
Hardware Description
2 windows virtual servers (production & portal). Also, a shared Oracle database environment.
Software Description
2 Windows 2008 R2 web server environment
System Location
South Data Center
Backup Procedures
Daily Incremental Backups - Backups only data that has change since that last incremental backup Full Backup - every weekend Monthly-Backup - are run on the last Friday of each month and stored to tape. The tape is then transferred a secure offsite location where it will be stored for 7 years
Disaster Recovery
DR services denied by agency. In case of a disaster the server/data will be restored using the following procedure. Restore from Incremental-Backup Restore from weekly Full-Backup Restore from monthly Full-Backup
Data Migration Description
Records are submitted electronically in the Acadis system.
RDA Comments
Records Management Division (RMD)
03-02-2017
No recommended changes.
Tennessee State Library and Archives
03-02-2017
No recommended changes.
Comptroller Audit Review
03-06-2017
We have reviewed RDA 11011 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
10-04-2016
Thank you.
RMD Director
03-08-2017
RDA 11011 is a request to create an RDA. The retention period will be five years and destroy. The format will be paper/electronic. Recommend approval of request to create RDA 11011.
Public Records Commission
03-28-2017
PRC approves RDA 11011