An official website of the Tennessee Secretary of State.
Core Data
RDA Number
11009
Effective Date
Record Series Abstract
Support for Grant payment Processing. Discretionary Grants, disbursement and support documentation, and type H journal vouchers.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
End of Grant Awards
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
After cutoff records will be transferred to the state records center for the remainder of the retention period. Destroy by state approved methods.
Worksheet
Record Location
710 James Robertson Pkwy, Andrew Johnson Tower, Nashville, TN 37243 9th floor
File Arrangement
alpha by grant
Media Format Generated
Paper
Media Format Stored
Paper
Date Range
to
Agency
Allotment Code
33101
Annual Accumulation
14 cubic ft.
Current Volume
4 cubic ft.
Record Value
Fiscal
Audit Requirements
Both
Information Shared Outside the State
Yes
Shared Agencies
U.S. Department Education
Essential Record
Yes - Original
Essential Record Stored
710 James Robertson Pkwy, Andrew Johnson Tower, Nashville, TN 37243 9th Floor
Essential Record Media Type
Paper
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
Till the end of the grant awards.
Records Center Retention Period
5 years
RDA Comments
Records Management Division (RMD)
07-30-2013
No recommended changes.
Tennessee State Library and Archives
08-01-2013
No recommended changes.
Comptroller Audit Review
08-26-2013
We have reviewed RDA 11009 from an audit standpoint. We recommend changing retention period to 5 years.
Agency Records Officer
09-06-2013
Education concurs
RMD Director
10-18-2013
RDA 11009 is a request for a new RDA. Recommend approval with the following changes: Retention Period to: 5 years Disposition Notes: After cutoff records will be transferred to the state records center for the remainder of the retention period. Destroy by state approved methods. Records Center Retention: 5 years
Public Records Commission
11-20-2013
Retention Period to: 5 years Disposition Notes: After cutoff records will be transferred to the state records center for the remainder of the retention period. Destroy by state approved methods. Records Center Retention: 5 years