An official website of the Tennessee Secretary of State.
Core Data
RDA Number
11017
Effective Date
Record Series Abstract
These records contain notes, legal drafts, communications and hand written documentation generated in the normal course of business by DCS Attorneys concerning DCS legal matters. These records may also contain COPIES of investigation information, child specific information and family specific information.
Record Series Active
Yes
Cut Off at End of
Fiscal Year
If Other, Explain
Cut off at end of Fiscal Year following the last court action completed.
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Records will be cut of at the end of the Fiscal Year following the last court action completed. They will be maintained for 5 years in paper format and then destroyed.
Worksheet
Record Location
DCS has 109 offices where these records may be stored.
File Arrangement
Alphabetically by case name
Media Format Generated
Paper
Media Format Stored
Paper
Date Range
1998-Current
Agency
Allotment Code
359.1
Annual Accumulation
Average 180 cu ft a year
Current Volume
2700 cu ft
Record Value
Administrative
Legal
Audit Requirements
None
Information Shared Outside the State
No
Essential Record
No
Confidential
No
Confidential Legal Citation
TCA 37-5-107, TCA 37-1-612, TCA 37-2-408, TCA 23-3-105
Does this Record Series Contain Sensitive Information?
No
Agency Retention
Agency will maintain these records for 5 years then destroy
Records Center Retention Period
NA
Retention Legal Citation
NA
RDA Comments
Records Management Division (RMD)
08-06-2013
No recommended changes.
Tennessee State Library and Archives
08-21-2013
No recommended changes.
Comptroller Audit Review
08-21-2013
We have reviewed RDA 11017 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
08-28-2013
No changes needed by DCS
RMD Director
11-03-2013
RDA 11017 is a request for a new RDA. Recommend approval.
Public Records Commission
11-20-2013
Approved prior to RDA web application implementation.